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I'm sure this question has been asked before and as I did find some information via searching, nothing was 100% clear to me.
Our Engineering department has a cabinet, which cannot be locked, marked as "Reference Only" on the outside. The inside contains thousands of hard copy drawings which contain all the essentials (Rev, Drawing Number, Date, Title, Appvd By, Checked By, Issued By, etc) but NONE of them have "For Reference Only" stamped or printed on them. We have this cabinet so Customer Service can "reference" the drawings at their leisure when customers have questions instead of asking an Engineer to print off another copy. Do we need to stamp each hardcopy? I'm thinking yes, because even though they are in a cabinet marked "Reference Only" that cabinet is not locked and once a drawing is removed from the cabinet, who's to say what it is?
As for External documents, we get/have hundreds of supplier catalogs and other outside information "floating" around. The majority of them are in a centralized location, but they are not documented. Once they come in, they go straight to the shelf. Do we need to document each catalog/external document that comes in electronically? Ex: Supplier A catalog comes in the mail today. Before placing it on the shelf, should I document that Supplier A catalog arrived 3/5/2007 and is located on Shelf AB? OR Could I just stamp each catalog "For Reference Only" and put them wherever?
This is a really foggy issue for me and I hope it can be cleared up.
Thanks,
Bryan
Our Engineering department has a cabinet, which cannot be locked, marked as "Reference Only" on the outside. The inside contains thousands of hard copy drawings which contain all the essentials (Rev, Drawing Number, Date, Title, Appvd By, Checked By, Issued By, etc) but NONE of them have "For Reference Only" stamped or printed on them. We have this cabinet so Customer Service can "reference" the drawings at their leisure when customers have questions instead of asking an Engineer to print off another copy. Do we need to stamp each hardcopy? I'm thinking yes, because even though they are in a cabinet marked "Reference Only" that cabinet is not locked and once a drawing is removed from the cabinet, who's to say what it is?
As for External documents, we get/have hundreds of supplier catalogs and other outside information "floating" around. The majority of them are in a centralized location, but they are not documented. Once they come in, they go straight to the shelf. Do we need to document each catalog/external document that comes in electronically? Ex: Supplier A catalog comes in the mail today. Before placing it on the shelf, should I document that Supplier A catalog arrived 3/5/2007 and is located on Shelf AB? OR Could I just stamp each catalog "For Reference Only" and put them wherever?
This is a really foggy issue for me and I hope it can be cleared up.
Thanks,
Bryan