Re: What is the Difference between a Form and a Record
Change of results or data in records should be a very rare exception. Definitely NOT the rule. Records are supposed to capture the factual data of an activity. Thus, they should not change, unless it became apparent, at a later time, that the results were mis-recorded.
If you look at this document, part of the ISO 9000 support package, you will read:
If you then look at ISO 9001, 4.2.4, you read:
I don't read anywhere in the Standard the need for the revision of records. Simply because it is NOT supposed to happen.
My point was, and is, as Randy said, "Records can Change".
If you look at this document, part of the ISO 9000 support package, you will read:
e) Records:
- Examples of records specifically required by ISO 9001:2000 are presented in Annex B.
- Organizations are free to develop other records that may be needed to demonstrate conformity of their processes, products and quality management system.
- Requirements for the control of records are different from those for other documents, and all records have to be controlled according to those of clause 4.2.4 of ISO 9001:2000.
- Examples of records specifically required by ISO 9001:2000 are presented in Annex B.
- Organizations are free to develop other records that may be needed to demonstrate conformity of their processes, products and quality management system.
- Requirements for the control of records are different from those for other documents, and all records have to be controlled according to those of clause 4.2.4 of ISO 9001:2000.
4.2.4 Control of records
Records shall be established and maintained to provide evidence of conformity to requirements and of the effective operation of the quality management system. Records shall remain legible, readily identifiable and retrievable. A documented procedure shall be established to define the controls needed for the identification, storage, protection, retrieval, retention time and disposition of records.
Records shall be established and maintained to provide evidence of conformity to requirements and of the effective operation of the quality management system. Records shall remain legible, readily identifiable and retrievable. A documented procedure shall be established to define the controls needed for the identification, storage, protection, retrieval, retention time and disposition of records.

