Format for reporting nonconformities identified during an audit

S

slarson

#11
Format for reporting nonconformities.

" 4.5.5 No system in place to ensure auditor objectivity/impartiality. Audit procedure does not adress auditor objectivity or impartiality"

The auditor is correct with this, but I still maintain that it isn't written correctly.Our internal audits are conducted by a corporate director who is also identified in the roles and responsibilities section as being responsible for implementing the plan.

I would have cited the standard and definition. The evidence is the roles and responsibilities part of our plan and the two internal audits that were performed by the person with implementation responsibilities.
 
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S

slarson

#12
Format for nonconformities

"4.5.1 No specific procedures in place to monitor significant aspects, Procedure contains only general procedures for monitoring. No specific methodologies included."

This one is also irksome. The auditor based this comment on what was in the printed EMS manual he reviwed. He never asked me to show him evidence that we monitor the SAs. I use a spreadsheet for the utilities, receive a recycling report monthly, and enter the information into an environmental tracking database that dates back to 2001. We also have logsheets that track progress on environmental management plans.
 
S

slarson

#13
Format for reporting nonconformaties

The last one. I would appreciate other's opinions on the need for calibration.
"4.5.1 No calibration record for waste scale. No calibration has been performed on waste scale."

We added glass, metal cans, and plastic to our recycling program this year. The local municipality picks it up with the residential recycling. Since it's comingled they can't give us the weight. We purchased a veterinary scale (essentially a large bathroom-type scale) in April so I can report the weights. It totals ~ 60 lbs/month. Our mixed paper and cardboard is managed and weighed by a commercial vendor. I think it would have been just as acceptable to weigh several sample bags and estimate the weights based on the sample weighings.

The scale automatically resets to zero when it's activated. I don't believe that there is any way to open the scale and calibrate. Is it necessary? How can the lack of calibration represent a breakdown of our EMS?

Again, thanks to everyone for their insight. I'm glad I found this site. I have a meeting with our VP Monday. Having 5 nonconformities issued makes it look like I'm not doing my job. I don't claim to be an expert, but I have had training and experience with implementing an EMS for a different employer and took the LA course. I also try to be thorough when I research issues.
 

Sidney Vianna

Post Responsibly
Staff member
Admin
#14
Ksc?

I hope Randy does not read these findings BEFORE he takes his medication.:lmao:
slarson said:
My director signed the CARs.
Not a problem. Signing the CARs does not constitute acceptance and agreement. In 3rd party audit protocol, it simply signifies that your organization acknowledged having received the documents. You can appeal them. The sooner the better, though. Remember one very basic aspect of a non-conformity: It must violate a stated requirement. Don't let the auditor twist interpretations to his/her likings. And never ever feel concerned or intimidated to appeal the validity of non-conformities.
 
Last edited:

Al Rosen

Staff member
Super Moderator
#15
slarson said:
The scale automatically resets to zero when it's activated. I don't believe that there is any way to open the scale and calibrate.
Calibration is the comparison to a known standard, not necessarily adjustment. Although the scale cannot be adjusted, it can be calibrated by comparing it to a standard traceable to NIST or an equivalent recognized organization.
 
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