Forms Identification and Tracebility

K

KCIPOH

#1
Hello Cove members,

I have a doubt whereby i discovered one of our forms for the incoming dimension checking having an error whereby 2 types of different materials are using the same document number (e.g. : A2, Rev : 0), meaning product A and product B are sharing the same forms, so what should i do now as a MR? should i issue a NC to the relevant department or just do an ammendment for it and issue a new document number for either one of the materials?

Inputs are welcome :confused:
 
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Jim Wynne

Staff member
Admin
#3
Hello Cove members,

I have a doubt whereby i discovered one of our forms for the incoming dimension checking having an error whereby 2 types of different materials are using the same document number (e.g. : A2, Rev : 0), meaning product A and product B are sharing the same forms, so what should i do now as a MR? should i issue a NC to the relevant department or just do an ammendment for it and issue a new document number for either one of the materials?

Inputs are welcome :confused:
If the NC will help to discover how the thing happened and get it corrected so it doesn't happen again, then the NC is probably a good idea.
 
T

treesei

#4
If this error affacts the acceptance criteria, an NC would be necessary. If it is just document numbering, then like Jim pointed out, an NC may be issued IF it would help prevent similar problems in the future. Or, if people's awareness of such errors need to be raised.
 
Last edited by a moderator:
K

KCIPOH

#5
Hello Jim and treesei,

I would say this error happened from the first time during the draft of the QMS system for its certification till now, but it doesnt affect the acceptance criteria.

What i think is that if this error are not been corrected, it will lead to traceability problem (form A = Incoming checking Dimension for Polybag
= Incoming checking Dimension for Carton Box)

so, when i refer to form A, people will not know which one i'm referring to and cause misleading error, am i right?

So, i think as suggested and agreed by both of you, issuance of NC is appropriate :rolleyes:

Appreciate and Thank You for both your inputs :)
 
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