Fw: Management System document compiling method?

[Pinkpetall]

Hi, now we are on the process of compiling procedure files. We have general handbook from our headquarter, so we can directly utilize it and only compiling procedure, work instruction and record forms.

But it is not benifitful to us that our handbook is not reflect the process subject, so whether it is neccessary that we should add some definition word between our handbook and procedure?

Additionaly, we adopt the compiling method that each department is responsible for the must process and procedure. It is a pity that the daily work often influence the schedule of compiling, and it is not convenient for us to control the proceeding. The advantage for it is that each person can participate the TS process.

Of course, some companies only let a person do this mission, then hand in for discuss.

So I wander to know that which method you will appreciate?

 

[Marc]

Sorry this was not responded to earlier...

It sounds like your handbook is a high level document which certain 'guidelines'. So it is probably correct you need 'local' procedures with more detail.

As for 'compiling' procedures, what you are doing sounds right - Each department should be responsible for procedures which are applicable to them. Yes, daily schedules are always a problem to get done because the work is in addition to everyone's 'normal' workload.

As to how to 'compile' them, I have used a master cross reference matrix (at least during development) to tie things together. Another method, which I prefer, is to reference other related procedures within your procedure (text, flow chart or whatever). See The Elsmar Cove Free Files directory and look for Doc_map_B.pdf. You also might want to browse through Implementing A Quality Management System

 

[Wes Bucey]

Let me add - the more I see of flow charts in Quality Manuals and Procedures and Work Instructions, the more I am convinced they are an excellent choice for conveying the most information for the most readers. A well-done flow chart is a thing of "beauty" and gives the viewer an instant overview of the actions involved in the process. Most importantly, it vividly demonstrates how each action is connected with all the other actions.