Gage R&R Records - Should we keep data longer as 'suggested' by our TS Auditor?

K

kat.k.

#1
Our records retention for gage R&R's are:
The long form data (for new gages) is entered and stored electronically in our gagepack software.
Short form hard copy (for gage R&R's on yearly calibration) is retain latest copy only in case of computer failure. Only the results are entered electronically as part of the calibration.
The TS auditor asked our internal auditor why we don't keep them longer. He said the history may be helpful. I think the electronic data and results are sufficient. Should the hard copies be kept longer?

If the auditor makes suggestions, should we take these suggestions into consideration and make corrections?

Thanks
Kat
 
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D

Duke Okes

#2
Re: gage R&R records

In both cases it's your organization's decision ... whether to keep them longer, and whether to go along with the auditor.
 
T

tuas11

#3
Re: gage R&R records

Our records retention for gage R&R's are:
The long form data (for new gages) is entered and stored electronically in our gagepack software.
Short form hard copy (for gage R&R's on yearly calibration) is retain latest copy only in case of computer failure. Only the results are entered electronically as part of the calibration.
The TS auditor asked our internal auditor why we don't keep them longer. He said the history may be helpful. I think the electronic data and results are sufficient. Should the hard copies be kept longer?

If the auditor makes suggestions, should we take these suggestions into consideration and make corrections?

Thanks
Kat

I agree with Duke. You do not have to take up every suggestions that the auditors make. Weigh it against your company practises and see whether the suggestions will value add to your current processes.

In the case of keeping hard copies, I do keep both electronic and hard copies for my company GR&R records but that is also because I do not have that many gauges to start with. :D
 

Miner

Forum Moderator
Staff member
Admin
#4
Re: Gage R&R Records - should we keep it longer as 'suggested' by our TS Auditor?

If your electronic results contain all of the data that is in the hardcopy, you can always recreate the analysis on demand. ISO clearly states that electronic and hardcopy results are equivalent.

Do what makes sense to your organization. You are on solid ground if you choose to refuse the suggestion.
 
K

kat.k.

#5
Re: gage R&R records

In both cases it's your organization's decision ... whether to keep them longer, and whether to go along with the auditor.
This is what I was thinking too. I like to get second opinions. Thanks for your help.

Kat
 
K

kat.k.

#6
Re: gage R&R records

I agree with Duke. You do not have to take up every suggestions that the auditors make. Weigh it against your company practises and see whether the suggestions will value add to your current processes.

In the case of keeping hard copies, I do keep both electronic and hard copies for my company GR&R records but that is also because I do not have that many gauges to start with. :D
Thank you for your input.

Katrina
 
K

kat.k.

#7
Re: Gage R&R Records - should we keep it longer as 'suggested' by our TS Auditor?

If your electronic results contain all of the data that is in the hardcopy, you can always recreate the analysis on demand. ISO clearly states that electronic and hardcopy results are equivalent.

Do what makes sense to your organization. You are on solid ground if you choose to refuse the suggestion.
This has helped alot. Sometimes I know what I need to do but when the auditor suggests it, I like to have second opinions.

Thank you,
Kat
 

Jim Wynne

Staff member
Admin
#8
Re: Gage R&R Records - should we keep it longer as 'suggested' by our TS Auditor?

The TS auditor asked our internal auditor why we don't keep them longer. He said the history may be helpful. I think the electronic data and results are sufficient. Should the hard copies be kept longer?
Did the auditor say why he thought it might be helpful? If, for example, an auditee has trouble accessing the electronically-stored data but is able to readily access a paper copy, I might be able to see the merits of the suggestion. As others have already pointed out, though, it's your call.

If the auditor makes suggestions, should we take these suggestions into consideration and make corrections?
You should certainly take them into consideration, but you should only make corrections if the suggested corrections make sense for your company.
 
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