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I am standardizing our purchasing, part of which is setting requirements for purchase orders. My question has to do with internet purchases or other off the shelf type orders. I think email order confirmations should be sufficient for records as they list catalog numbers, descriptions, estimated delivery dates and usually a tracking number. However my office manager would like to fill out a purchase order after the fact (which is never sent to the supplier) just for our records. This seems like inaccurate record keeping to me as an auditor would review these purchase orders assuming they were actual agreements with the supplier. How do companies document orders made over the internet or the phone?
