Help in rolling out a Quality Management System

[Adehanks]

Hi Everyone,

I'm abut to start rolling out a Quality Management System at my current company and I'm starting with Document Management and Control. Does anyone have any advice, strategy or material that will help me off the bat? I really appreciate any support.

Thank you all.

Adeanx

 

[Golfman25]

I am going to assume you're looking at ISO and that you have the standard. I would start with mapping the standard to your current processes to see if you have any gaps. Then work from there. Doc management and control will develop has you create and/or remove docs from you system.

 

[Kronos147]

I'm abut to start rolling out a Quality Management System at my current company and I'm starting with Document Management and Control. Does anyone have any advice, strategy or material that will help me off the bat?

I would start by cataloging what you have, and controlling it. Identify the gaps, fill the holes.

A concept I believe is that most successful companies actually meet many of the requirements of ISO9001, as the requirements tend to be good business practices. The gap is usually in retaining effective documentation to demonstrate conformance to requirements (a.k.a. records).

That being said, my advice is to embrace your strengths, and shore up your weaknesses. Don't re-invent the wheel.

Cheers.

 

[John Broomfield]

Hi Everyone,

I'm abut to start rolling out a Quality Management System at my current company and I'm starting with Document Management and Control. Does anyone have any advice, strategy or material that will help me off the bat? I really appreciate any support.

Thank you all.

Adeanx

Study the way in which your organization already seeks to understand and fulfil customer requirements and you’ll see evidence of its management system that is already up and running.

By capturing or documenting this system you and your colleagues should be able to use it and improve it to provide confidence that customer requirements will be fulfilled.

I would not start with the control of documented information unless that currently is the most pressing problem. It can however be extremely useful to adopt/design the organization’s document coding scheme to ease the linking of system docs as you work with your colleagues to develop the organization’s management system for delivering quality services and products.

Search the Cove for document coding or numbering and to ease your development of this management system.

John

 

[chris1price]

There's good advice above, my is to get the buy-in from senior management, If you don't have that, it will be a very long journey.

 

[mattador78]

As above make sure anything new you write up is done with the people who actually do that job. If the jobs already working you dont need to add anymore steps in than what they are already doing.

 

[ScottK]

Are you planning on some sort of registration or just doing this because there is too much chaos in the current org?
If you are going for a registration start with senior management because if they don't support it you're dead in water.
If you are just trying bring order there are thing you can gradually do in line with recognized standards.. document control, record control, training and competence, an NCR and/or CAR process, etc.

If you're going down the ISO9001 path I recommend this book: https://a.co/d/dm2Cf3H

 

[Big Jim]

Are you planning on some sort of registration or just doing this because there is too much chaos in the current org?
If you are going for a registration start with senior management because if they don't support it you're dead in water.
If you are just trying bring order there are thing you can gradually do in line with recognized standards.. document control, record control, training and competence, an NCR and/or CAR process, etc.

If you're going down the ISO9001 path I recommend this book: https://a.co/d/dm2Cf3H

That's a great book because it cuts through the inane jargon associated with how the standard is written.

May I also suggest you get a copy of ISO 9002:2016? It was written by the same group that wrote the standard and it both helps explain the standard, but also gives example of how to accomplish each of the requirements.