How can an employee know that he is using the most current version of documentation?

  • Thread starter zkshazly - 2010
  • Start date
Z

zkshazly - 2010

#1
Hello;
Every employee must know how to check to see if
documentation they are using is the most current version.

How can we implement the above requirement?
Best Regards & Thanks
Zakaria
 
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SteelMaiden

Super Moderator
Super Moderator
#2
Re: How can an employee know that he is using the most current version of documentati

Where do they check?Train them
 
Y

Yew Jin

#3
Re: How can an employee know that he is using the most current version of documentati

IMO, Doc Con must play the important and effective role to make sure all the documents in the floor must in the latest updated one.

Short term we can create a master list and put into the share drive and let all the particular or functional representative to audit the line to eliminate all the absolute document.

Long term we can have the proper system to track, error proof so that no absolute document or unregister document flow into the floor.
 
#4
Re: How can an employee know that he is using the most current version of documentati

Training people in this aspect of a QMS is a waste of time. It's not what you should be focussing on, but an effective means of controlling documents, so that the people who need them, get them.

The idea that an operator needs to know if a document is 'the latest and greatest' is a legend from the early days of ISO registration because auditors either didn't know how to audit document control or were too lazy, so they asked the last person who touched the document a dumb question. It's right up there with training people about the quality policy!

Don't do it. Get to grips with effective document management and let the people worry about how they do their jobs.
 

Randy

Super Moderator
#5
Re: How can an employee know that he is using the most current version of documentati

Answer....Don't allow access to anything other than the most current version.

This is your problem to handle and not theirs to try and figure out.
 
U

unclemook

#6
Re: How can an employee know that he is using the most current version of documentati

Wow, to see that the employee is using the most current document, age old question. As for him knowing if its current is to keep a current masterlist of documents used at the point of use showing the current rev level. The key word here is current. If he wants to check the doc all he has to do is check it against the controlled current masterlist.

Mikey :bigwave:
 
#7
Re: How can an employee know that he is using the most current version of documentati

Wow, to see that the employee is using the most current document, age old question. As for him knowing if its current is to keep a current masterlist of documents used at the point of use showing the current rev level. The key word here is current. If he wants to check the doc all he has to do is check it against the controlled current masterlist.

Mikey :bigwave:
Not in my company. I wouldn't want to pay folks to be wandering around saying 'Oh, I'm just going to check on a revision of a document............"
 
S

sridharafep

#8
Re: How can an employee know that he is using the most current version of documentati

master list could be one solution.

or an automated /computerized control - revision-method.

Regards,
Sridhar
 
U

unclemook

#10
Re: How can an employee know that he is using the most current version of documentati

AndyN- I can agree with you comment. Thinking that someone on the floor is actually going to check the document for the current revison is a hit or a miss especially a employee who's been there for awhile. But the question was stated that the employee was asking how he could check. And to avoid our employees from 'wandering around", documents and the masterlist with the current rev level is at the point of use in a controlled binder with the masterlist in front.

Mikey
 
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