How can an employee know that he is using the most current version of documentation?

  • Thread starter zkshazly - 2010
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Sidney Vianna

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#31
Re: How can an employee know that he is using the most current version of documentati

There's nothing wrong with performing a quick check to verify that the correct revisions have been issued.
As articulated previously by Wanderer1234uk, a "quick check" multiplied thousands of times equates to a significant amount of time not being used for primary product realization processes, thus decreasing productivity. Similarly to an operator/inspector second guessing if a measuring device is still within tolerance, irrespective of the calibration status indicator on the gage.

Efficient (not effective) systems should be designed in a way that document users should not have to be concerned with the adequacy of the revision level of a document, because the system is robust enough to provide the users with the appropriate document, each and every time.

This discussion is a classical example how a system can be designed to promote effectiveness but detracting from efficiency. IMO, of course.
 
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Sidney Vianna

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#33
Re: How can an employee know that he is using the most current version of documentati

No there is not, and that's why a quick verification is in order.
If that were the case, we would need more quick inspections because there is no bullet-proof assembly/manufacturing process.
 
A

amanbhai

#34
Re: How can an employee know that he is using the most current version of documentati

I as an MR maintain the Masterlist of documentation. From time to time I update it & send its unacceassable soft copy (pdf) to the relevent personnel.
 

Caster

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#35
Re: How can an employee know that he is using the most current version of documentati

So some of the questions would be: With 144,000 events, how would you ensure that all 144,000 events will take place? What would the cost be to the company if the wrong document was used? How many nonconformances will be issued? Correction Actions and so on. How much down time would there be when an employee finds out they don't have the most current copy? With 144,000 events, what do you think are the chances that an auditor will find a mismatch, which would result in an observation?

quote]

Wow this topic got kind of flamey!

The above does a good job of describing the costs of compliance.

But as we all know the cost of non compliance MAY be much higher.

Think 2 space shuttles.

Is there still a guy beside the President with the codes for all out nuke war? What is the cost of a wrong rev in that system?

How about the lead paint in all the toys made in China?

My acid test question is always "give me that document - if I tore it up would it matter to you or the customer?" If yes - control it. If no - get rid of it forever.
 

Randy

Super Moderator
#36
Re: How can an employee know that he is using the most current version of documentati

My acid test question is always "give me that document - if I tore it up would it matter to you or the customer?" If yes - control it. If no - get rid of it forever.



Of the stuff you wrote I like this the best.:agree1:
 
Q

QC Kid

#37
Re: How can an employee know that he is using the most current version of documentati

This is document control function. The idea being only the latest and greatest is to be released and all superceded documents are pulled from where or who they were issued. The key here is issue control. A potential problem you may find is the numerous, what I termed, scrap books people have made for personal reference. A formal notice of changes, note the plural, may help to alleviate this problem. The reason I emphasized on changes is that a formal notice for every single change gets monotenuous and loses its overall effectiveness. It never hurts to hold off alittle until a significant number of changes can to be made at one time.
 

Helmut Jilling

Auditor / Consultant
#38
Re: How can an employee know that he is using the most current version of documentati

Do you really want to make many people responsible for looking up doc revisions (which they won't do, of course)? Or, would it be easier to put one person in charge as the gatekeeper, and mark the documents?
 
U

unclemook

#39
Re: How can an employee know that he is using the most current version of documentati

I wouldn't want the employee responsible to ensure he has the right doc at the point of use. I would however want the employee to be able to know how to check if the doc in question is current. We all know an auditor will ask that person how does he know that he has the most current revison. Which in our case the document is stamped in blue and red " approved for production" old docs purge of course.
 
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