I've been tasked with reducing the number of forms we use in our operations, but I'm uncertain about how far I can go with consolidation. This is a new site that will be starting operations soon, the QMS is being adapted from a similar site within the company. We will be pursuing ISO 9001:2015 certification.
In the area in question, there will be 12 forms used daily.
So my big question is, with our database's data organization abilities, how does keeping seperate logs and summarizing data benefit quality? Would consolidating everything into one form reduce or increase the likelihood of data errors and oversights?
In the area in question, there will be 12 forms used daily.
- Nine forms are logs (ex. feed consumption)
- One form is a daily report that asks to summarize/rewrite the data from the most important logs (ex. feed consumption log: name, lot number, amount on hand the day before, amount consumed, amount on-hand at end of day).
- One form is a checklist for checking daily equipment and actions that is used over a month.
- One form is a spreadsheet, filled out electronically by pulling data from all the logs, which is then referenced to input data into our database for automated metric tracking. Our database can organize data by day, area, etc. and can look for trends.
So my big question is, with our database's data organization abilities, how does keeping seperate logs and summarizing data benefit quality? Would consolidating everything into one form reduce or increase the likelihood of data errors and oversights?