How do you manage the Review Comments post to Approval of a Document

v9991

Trusted Information Resource
#1
Documents are reviewed and approved by respective constituents;

1) Is it mandatory for all reviewers to be part of signatories?

2) How do you handle/manage the comments suggested by reviewers (post to approval of document); viz., if some comments are not addressed/included in the document; how do you address them?

3) Is it required to document/retain the review comments;(after approval of document)
 
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Stijloor

Staff member
Super Moderator
#2
Documents are reviewed and approved by respective constituents;

1) Is it mandatory for all reviewers to be part of signatories?

2) How do you handle/manage the comments suggested by reviewers (post to approval of document); viz., if some comments are not addressed/included in the document; how do you address them?

3) Is it required to document/retain the review comments;(after approval of document)
#1. No

#2. You can save these or discard. Your choice.

#3. No.

Stijloor.
 

Ajit Basrur

Staff member
Admin
#3
My answers are also same to Stijloor; however would add for point 2.

The document changes would depend on the nature of comments -

if they are Major comments and have a big impact, amend the document again.

if they are minor comments, like typo errors or grammatical errors and may be "good to have", the "Document Owner" should park these points for future revisions.
 

Wes Bucey

Prophet of Profit
#4
In general, I agree with Stijloor's answers regarding whether "mandatory" applies.

In the case of reviewers, though it is not "mandatory," why not record who reviewed the document prior to approval? Often, some organizations have "departments" sign off on the final approval if the department is involved. Sometimes, the current manager of the department signs even if the actual review was delegated to a different individual within the department.

Once all the comments, if any, are incorporated [or not] into the final approved document, they can be discarded or kept in the same manner as previous versions, now obsolete, are either archived or discarded. It really only depends on whether the organization has asked and answered the basic questions asked about any documents in a good retention policy:

  1. Is there a regulation or customer contract provision which says we SHALL retain?
  2. Is there a possibility we may need this in the future?
  3. If we do NOT have it, what are the consequences?
  4. Do the probability of the consequences outweigh the cost and effort of retention?
 
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