How to build a Document Control System from scratch

M

miasa

#1
I'm a Compliance manager and I have recruited a document controller recently.

I would like to know how to build Document control system from scratch and what is the document controller main responsibility.
 
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harry

Super Moderator
#2
Re: What is Document control system

I'm a Compliance manager
Welcome to the Cove.

I guess you are in the medical or related line - is your organization certified to any quality standards such as ISO 13485?

Whether you are are not, why not follow the guidelines provided for in ISO 13485 (under the document control section)? There is no need to reinvent the wheel.

If you need further reading on document control, click here.
 
T

True Position

#3
Re: What is Document control system

I'm a Compliance manager and I have recruited a document controller recently.

I would like to know how to build Document control system from scratch and what is the document controller main responsibility.
The document controller's main responsibility is to control documents. An easy way to do this would be to have this person in charge of all blank paper. By preventing anybody else from having blank paper you can prevent uncontrolled documents from being created. You will need to include: 'this page intentionally left blank' on the back of any one sided document to prevent tricky employees from creating forms on the backs of old memos. Perhaps a stamp is an easier option instead of getting duplexing printers and copiers. Also you could get stamps to help identify controlled documents (procedures, forms, records) from uncontrolled documents. (memos, cat image macros, etc) This type of control is important since if you over control documents you may be audited on that cat looking through the hole in the ceiling who is observing your employees.
 

Ajit Basrur

Staff member
Admin
#5
Apart from industry specific doucmentation, some of the common responsibilities would be -

Ensure that all technical documents are filed and maintained as per the organisation document control procedures and standards.

Ensure current versions of procedures, Work Instructions, drawings, and other quality documents are available to respective departments.

Organizing and filing of technical documents and correspondence with internal and external customers for all document transmitted.

Produce exception reports on late documentation for management review
 
J

JaneB

#7
Re: What is Document control system

Amazing! How could you get to the point and post it so quickly and exactly what the earlier poster had thought of.
Jim's a well-known 'cat freak'. He's probably got a had disk full of them!
 
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