How to Control a Form Letter

ScottK

Not out of the crisis
Staff member
Super Moderator
#11
Yeah, mine is a sharepoint system and everything is programmed to be automagic. but I remember the days before all the cool toys came out.:lol:
when the procedure binders alone for a fair sized factory took up 4 feet of shelf space. :bonk:
 
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Wes Bucey

Quite Involved in Discussions
#12
Ah yes! My mentality is still back in the days of steel filing cabinets and index card cross indexes to keep everything straight. It is absolutely true that you don't need to make a formal number if you are using computers - the computer program for a data base "automagically" assigns an index number, but you can use google-like search to retrieve any individual document named (for example -"vendor letter offering different forms of electronic payment") and the computer will only allow the most recent version to be retrieved for most users (some researchers/users have special privileges authorizing entry into archives for past versions.) In such case, your footer would only need to reflect a date, since the document name would be in the subject line. Maybe not even a date if your software were robust enough to generate only the most recent version each time a letter is sent to a vendor.

Added in edit:
Some users might want to disguise the fact the document is a form and let the recipient believe it is a unique letter to him.
 

ScottK

Not out of the crisis
Staff member
Super Moderator
#13
Added in edit:
Some users might want to disguise the fact the document is a form and let the recipient believe it is a unique letter to him.
Not hard to do if the form is a template and you address it to the recipient through a mail merge.

Of course if the salutation reads "Dear Valued Customer" that kind of gives it away...
 
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