How to control distribution list?

#1
Hi, I am new here and nice to be able to read all the discussions on document control.

I have a question on how to control distribution list. My distribution list is a part of our controlled documents which are some approved by a regulatory body. It means sometimes it takes a while for the document to be approved when sent for approval. Here is a scenario:

1. The distribution list is a part of the controlled document and as per advised by the document owner.
2. A new site is established that requires the controlled document hence a the distribution list has to be amended.
3. No other amendment is required at the moment, only the distribution list.

My question is since the distribution list is a part of the document so it has to be approved by the regulatory body which might take a while. Is there any way to make the distribution list flexible where it can be amended accordingly when required without going through for approval?

Any ideas? Thank you.
 
Elsmar Forum Sponsor
#2
Hi Azrin,

I have operated a distribution list that is a separate to the document previously and then referenced as an appendix link.

I started a VERY simple spreadsheet and each document had a tab that described distribution and change history, keeps all the parts that change in one place and easy to manage.

Hope that helps

Mike
 

John Broomfield

Staff member
Super Moderator
#3
Could you turn the distribution list into a record rather than keeping it up to date as an approved instruction?

You may also be able to specify the requirements re authorized users in some other parent document.
 
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