How to Control Documentation

B

buterfly

#1
Hello everyone.. :bigwave:

i'm newbie. hope all of you can give me some guide.

this new thread is 'how to control the documentation'.
anybody expert can sharing all about this topic.

as keen as mutard to know what is document control task,
what is master copy, controlled copy, uncontrolled copy, obsolete.
what is flow task for document controller and etc.

thanks..sharing is caring :D
 
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Marc

Hunkered Down for the Duration with a Mask on...
Staff member
Admin
#2
These are very basic document control questions which have been asked and answered many times.

My suggestion is that you read through some existing discussion threads and then if you have specific questions start a new thread.

This should start you out: Document Control
 
B

buterfly

#3
ohhh..thanks for your information mr marc..
i will open that link..

anyway, nice to know u.. :thanx:
 

harry

Super Moderator
#4
................ this new thread is 'how to control the documentation'................................
To answer your question on 'how to control documentation' - check your document control procedure. What you are supposed to do is outlined inside.

If you are new and unsure of the terms, get a copy of the ISO 9001: 2008 standard for reference. A good read is this excerpt from Craig's book: Excerpt from ISO 9001 in Plain English (Cochran).pdf . Better still, get a copy of this book or any others recommended here: What are the Best books and sources for those new to Quality?
 
B

buterfly

#5
thanks harry for your reply..

already finished my DC procedure. but in several things, i still can't understood how to manage the document impressively.. :confused:
 

qusys

Trusted Information Resource
#6
If you have a specific question , on specific theme, it could be useful to focus on response and help, by sharing ideas and experiences.

thanks harry for your reply..

already finished my DC procedure. but in several things, i still can't understood how to manage the document impressively.. :confused:
 
B

buterfly

#7
If you have a specific question , on specific theme, it could be useful to focus on response and help, by sharing ideas and experiences.
hye qusys..

okay.. i will make specific..
let say, i have to control an internal & external drawing..
it is not a problem to manage an internal drawing..
but, i have a lot of problem when received an external drawing..
without po, without po number, with hand drawing, and so on..
it is confusing me..

what should i do when i receive an external drawing from customer?
how to identified?

:thanx:
 

qusys

Trusted Information Resource
#8
Hi Butterfly,
how are?
Hope to be useful with my post. This is my idea and would like to share with all Covers that could add other experiences and thoughts.
As per your question, this is a clear point to be dealt with in your control document procedure.
ISO does not state How, but only What , so each organization can organize to meet the clause, demonstrating that the process in plkace is efficient and effective.
To manage external documents ( and in particular external drawings you asked for) , for example, the managers who are in charge of receiving customer provided documents and other documents of external origin could establish effective control systems to ensure changes are received by the organization , recorded and implemented in accordance with external requirements established with Customer .

In the absence of such defined requirements , you could implement a process defined in your document control procedure.
For example, each responsible manager will establish and maintain an electronic or hard copy external document change control log, utilizing a certain format. The log will identify the new/revised external document received, date received, person/function to whom it was sent, and date the change was fully implemented. N
New/changed external documents are usually issued/reissued in their whole content and obsolete/replaced documents removed from points of use and destroy or placed in archives. The responsible manager will determine, document and communicate to affected personnel/functions other applicable instructions. Where appropriate, the responsible manager will determine the need for and coordinate the provision of training needed to effectively communicate/implement any changes.
This is only a suggestion, but it could be ok based upon my experiences.
In case of ISO TS certification, you have also to manage engineering specification changes.
Hope this helps
regards:bigwave:
hye qusys..

okay.. i will make specific..
let say, i have to control an internal & external drawing..
it is not a problem to manage an internal drawing..
but, i have a lot of problem when received an external drawing..
without po, without po number, with hand drawing, and so on..
it is confusing me..

what should i do when i receive an external drawing from customer?
how to identified?

:thanx:
 
B

buterfly

#9
Hi Butterfly,
how are?
Hope to be useful with my post. This is my idea and would like to share with all Covers that could add other experiences and thoughts.
As per your question, this is a clear point to be dealt with in your control document procedure.
am good.. :)
thanks for your detailed explaination..
okay..so far i understand..
but, i still had a question to asked you
may i?
normally, when audit, is it auditor would check that external document?
thank you very much..
 
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