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How to Establish Quality Policy Based on Vision of Organization

J

Jimmy the Brit

#11
You are right!
A organization has a good vision and policy, and it also needs to doing a good advertising throught the organization with a original way. The quesion is how to make a good vision and policy into employee's hearts. So the way shall likes a good advertising, it shall be original and simple and visual and attractive, such as to make videos and vivid slogans, to develop a great activities.:bigwave:
I have used two excellent sources for creating visionary documents in the past, which I would recommend as a place to start:
  1. Kotter, John (1996) Leading Change. Harvard Business School Press, MA, US
  2. Nadler, David & Tushman, Michael (1989) “Organizational Frame Bending: Principles for Managing Reorientation.” The Academy of Management Executive, vol III, no 3, pp 194-204
Both are recognised texts for managing culture change, and both have sections on writing effective visions. Well worth a read.

Good luck!

JtB
 
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Z

zerodefect

#13
Re: How to establish quality policy base on vision of organization

you have to show people why the change is needed, what it looks like, what is in it for them, and importantly, what will happen if they do not change.

I believe that putting quality metrics and specific deliverables in a quality policy is dangerous, especially in heavily regulated industries, as auditors like to dig into why you want to improve these metrics and that way lies danger............ :blowup:
you have to show people why the change is needed, what it looks like, what is in it for them, and importantly, what will happen if they do not change.

Hi Jimmy, your these question are very intresting and meaningful!!:applause:

I believe that putting quality metrics and specific deliverables in a quality policy is dangerous, especially in heavily regulated industries, .... lies danger

But for your this idea, I only agree that it is right in heavily regulated industries or organization with moss-grown awareness and culture.:(
 
Y

Yew Jin

#14
Change management is the hard part in the deployment.

People fear to change, worry to change, no confidence to change,.........

The management MUST have the open communication to all of the employees to deploy what to change, why to change, how to change, when to change, where to change, which to change clearly and ask for the feedback to have the alternative to avoid any conflict in an organization.

The whole process is very tough and difference people has their own culture, background and experience.

The top management must support and lead the whole process so that the process can be effective and meet the objective at the end.
 
Z

zerodefect

#15
Change management is the hard part in the deployment.

People fear to change, worry to change, no confidence to change,.........


The whole process is very tough and difference people has their own culture, background and experience.
Your ideas are very nice.
It is especially in a organization with bureaucratism thatPeople fear to change, worry to change, no confidence to change,.........

The whole process is very tough and difference people has their own culture, background and experience.
Yes. in additional, the change process will change some folks' benefits, possibly it is the most important adn difficult.

So it is very significant for to change a moss-grown organization that organization has a specific vision and policy including quality policy.:
 
Z

zerodefect

#16
Both are recognised texts for managing culture change, and both have sections on writing effective visions. Well worth a read.

Good luck!

JtB
.....for managing culture change...

Hi Jimmy: CULTURE you said is a important concept in a management system, and the concept have been forgotten by folks usually.In fact , culture or atmosphere would affects behaviour of very body every time, and no see :D
 

Wes Bucey

Prophet of Profit
#17
Your ideas are very nice.
It is especially in a organization with bureaucratism thatPeople fear to change, worry to change, no confidence to change,.........

The whole process is very tough and difference people has their own culture, background and experience.
Yes. in additional, the change process will change some folks' benefits, possibly it is the most important adn difficult.

So it is very significant for to change a moss-grown organization that organization has a specific vision and policy including quality policy.:
As much as I like elegant language (to read, hear, and speak), I do not agree that an organization's quality policy needs the majesty and reverence which would qualify it to be inscribed in stone for future generations to stand and stare in awe and wonderment at the fantastic intelligence and insight of the authors.

There is a poem (actually, a sonnet) which has had a great impact on my thinking for 50 years or more
Ozymandias
By
Percy Bysshe Shelley

I met a traveller from an antique land
Who said: "Two vast and trunkless legs of stone
Stand in the desert. Near them on the sand,
Half sunk, a shattered visage lies, whose frown
And wrinkled lip and sneer of cold command
Tell that its sculptor well those passions read
Which yet survive, stamped on these lifeless things,
The hand that mocked them and the heart that fed.
And on the pedestal these words appear:
`My name is Ozymandias, King of Kings:
Look on my works, ye mighty, and despair!'
Nothing beside remains. Round the decay
Of that colossal wreck, boundless and bare,
The lone and level sands stretch far away."
It was another ten years before I learned the background of how the poet came to write the sonnet and his models and you can certainly learn that in a lot less time than it took me fifty years ago now that you have the internet to speed the lesson.

The point to me in my youth was that "a brag looks pretty stupid if you can't back it up when someone calls your bluff."

Over the years, I've seen more than my share of folks with brags in both plain language and elegant language, but the ones who get my respect are the folks who do things without bragging or boasting about what they WILL do or what they ALREADY do.

Surely you all know or admire some humble craftsman, not for his bragging and boasting, but for the elegance of his work and the obvious care and attention he pays to the slightest detail.

When such a craftsman takes on an apprentice, the apprentice learns there are few shortcuts to quality work, but there are tricks to the trade so excellence is repeatable. Over time, the craftsman imbues the apprentice with his work ethic and helps him learn to make excellence simply a "routine" way of doing business.

My grandfather is the one who first taught me the aphorism, "A workman worthy of hire is worthy of pay." The folks who recognize the quality of work of the craftsman and his apprentice WILL hire them and pay them. Those who can't recognize quality have no need of it and certainly have no need to pay the price true quality demands and deserves.

In the case of the craftsman, he teaches the principles of quality to his apprentice by example. The craftsman "educates" his clients to help them understand the value of quality and how to recognize it.

The craftsman learned his version of quality when he was an apprentice and recognizes the value in passing that knowledge on to succeeding generations.

Transferring this long-winded exposition to a small, medium, or large organization seems rather simple to me. The owners and investors first need their own concept of quality. They pass that on in how they select, hire, and compensate the managers who will operate the business. Those managers in turn pass the concept on to the employees (apprentices) whom they will hire, train, and compensate using gramps's credo or guideline: "A workman worthy of hire is worthy of pay."

Do these owners, investors, and managers need a lofty, elegant sentence or paragraph to describe all this? If they don't have the ethic within them, bragging that they do may only lead customers and prospects to view the empty brag in the same derisive way modern travelers view the ruins of
"Ozymandias, King of Kings."

The motivation to the employee is NOT the lofty language of the policy, but the example set by the owners and managers in the way they deal with employees, suppliers, customers, prospects, regulators, competitors, and neighbors every day. Actions ALWAYS speak louder than words!
 
Z

zerodefect

#18
As much as I like elegant language (to read, hear, and speak), I do not agree that an organization's quality policy needs the majesty and reverence which would qualify it to be inscribed in stone for future generations to stand and stare in awe and wonderment at the fantastic intelligence and insight of the authors.

There is a poem (actually, a sonnet) which has had a great impact on my thinking for 50 years or more
It was another ten years before I learned the background of how the poet came to write the sonnet and his models and you can certainly learn that in a lot less time than it took me fifty years ago now that you have the internet to speed the lesson.

The point to me in my youth was that "a brag looks pretty stupid if you can't back it up when someone calls your bluff."

Over the years, I've seen more than my share of folks with brags in both plain language and elegant language, but the ones who get my respect are the folks who do things without bragging or boasting about what they WILL do or what they ALREADY do.

Surely you all know or admire some humble craftsman, not for his bragging and boasting, but for the elegance of his work and the obvious care and attention he pays to the slightest detail.

When such a craftsman takes on an apprentice, the apprentice learns there are few shortcuts to quality work, but there are tricks to the trade so excellence is repeatable. Over time, the craftsman imbues the apprentice with his work ethic and helps him learn to make excellence simply a "routine" way of doing business.

My grandfather is the one who first taught me the aphorism, "A workman worthy of hire is worthy of pay." The folks who recognize the quality of work of the craftsman and his apprentice WILL hire them and pay them. Those who can't recognize quality have no need of it and certainly have no need to pay the price true quality demands and deserves.

In the case of the craftsman, he teaches the principles of quality to his apprentice by example. The craftsman "educates" his clients to help them understand the value of quality and how to recognize it.

The craftsman learned his version of quality when he was an apprentice and recognizes the value in passing that knowledge on to succeeding generations.

Transferring this long-winded exposition to a small, medium, or large organization seems rather simple to me. The owners and investors first need their own concept of quality. They pass that on in how they select, hire, and compensate the managers who will operate the business. Those managers in turn pass the concept on to the employees (apprentices) whom they will hire, train, and compensate using gramps's credo or guideline: "A workman worthy of hire is worthy of pay."

Do these owners, investors, and managers need a lofty, elegant sentence or paragraph to describe all this? If they don't have the ethic within them, bragging that they do may only lead customers and prospects to view the empty brag in the same derisive way modern travelers view the ruins of
"Ozymandias, King of Kings."

The motivation to the employee is NOT the lofty language of the policy, but the example set by the owners and managers in the way they deal with employees, suppliers, customers, prospects, regulators, competitors, and neighbors every day. Actions ALWAYS speak louder than words!
Dear Wes Bucey:
Your words is difficult to understand for me. but I have read it carefully with my most power and confitence. Thank you very much!


...I do not agree that an organization's quality policy needs the majesty and reverence which would qualify it to be inscribed in stone ...
Right! not for all organization, but I think it is appropriate to a part of organization.

...the ones who get my respect are the folks who do things without bragging or boasting about what they WILL do or what they ALREADY do...
I am the same as you, I also will give my respect for the ones do things without bragging or boasting.
But for the other ones work very hard every day with their thinking and mouths, I would give my the same respects also, such as a great teacher or proffessor.


"a brag looks pretty stupid if you can't back it up when someone calls your bluff."
this sentence you said is difficult to understand for me. I feel you have sneered some ones, is it right?
 
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B

Benjamin28

#19
What a great conversation so far. Brad I think you really nailed things down in a nice concise manner as usual.

As for myself, I enjoy analogies when it comes to things like this, and when it comes to quality policy I like to put things into terms management can understand. So...I would say the Quality Policy is rather like your golf stance and the swing is your actions. If your stance is off your swing is going to slice you into the rough!

Truly a quality policy would be wonderful if it was inspirational to all the employees and eloquent...but lets face it we are not looking for poetry here, we are looking for a policy from our leadership. An effective slogan system or "advertising system" to your employees would be great as well, but I think the more important portion is to be sure your quality policy is echoed in your procedures and processes. Say your policy is to provide error free testing at the fastest response times in the industry. An employee who is commited to this policy of providing error free testing at consistently fast response times is great, however, a process which is written to achieve that goal is even better. Having both would be ideal!

This leads into what I would say next...you can't re-write your policy without expecting to revisit your procedures and processes. Essentially in a policy statement you are saying "this is our goal" and in your actions (processes and procedures) you are saying "this is how we are going to achieve that goal", so the two go hand in hand, change policy and the rest needs to adapt.

I've seen companies whose policy says they are going to provide best pricing to their customers, and yet their quality systems do not take advantage of systems that cut costs and improve efficiency (lean six sigma) in order to achieve that goal. Often the policy is stated but not truly followed.

Thanks for the invite to the thread, wishing you luck on your rewrite and hope my bit helps, everyone has given you some good input on this topic.
 
Z

zerodefect

#20
....

...we are looking for a policy from our leadership.

... but I think the more important portion is to be sure your quality policy is echoed in your procedures and processes...

.... "this is our goal" and in your actions (processes and procedures) you are saying "this is how we are going to achieve that goal", so the two go hand in hand, change policy and the rest needs to adapt.
Thanks for your kind reply Benjamin28.
Your above ideas are very good, let me understand this thread more clear.
Yes,"this is our goal" in policy," how to achieve the goal" in processes and procedures.
Thank you very much!:D
 
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