How to Evaluate the Effectiveness of a Work Instruction during the Approval Process?

G

Greg B

#11
We do much the same as AndyN but before a document is approved it is assessed by all of our crews (4 shifts). The chnages are then haded to a Senior Supervisor in that area and they collate the changes and discuss them with the relevant shifts. The changed document is then sent up the line for final approval and implementation. An electronic 'transmittal notice' is sent out alerting all concerned parties to the changed document. If training is necessary the shift supervisors take responsibility for this. The new document is then added to the area for review during the next scheduled audit. Here is our 'Continuous Improvement Suggestion' form and Process. Note: It is used for ANY suggested change in the workplace not just documents.

We also have a similar system to allow short term changes to system or process usually during trials. This allows us to deviate from the norm for a given period of time. Here is the Form and the Process

Note: The response Manager in each incident is a person designated by the manger to evaluate or review a process or suggested change. They may have to cost it or prove it's viability before reporting back to the assigning manager.
 
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M

Mary Congelio

#12
Re: How to Evaluate the Effectiveness of a Work Instruction during the Approval Proce

I agree with you on that one...we use TWI's and more than once they are still hanging when they are obsolete or they are written on. We are finding at least one everytime we do internal audits. I am thinking of going with the "colored" paper so they stand out more and maybe will get pulled down at the right time. :mad:
 
#13
Re: How to Evaluate the Effectiveness of a Work Instruction during the Approval Proce

I agree with you on that one...we use TWI's and more than once they are still hanging when they are obsolete or they are written on. We are finding at least one everytime we do internal audits. I am thinking of going with the "colored" paper so they stand out more and maybe will get pulled down at the right time. :mad:
Hi Mary - welcome to the Cove. You might also want to take a look at more than colored paper, but to how effective your document control process is - being understood by people who have to implement it.
 
M

Mary Congelio

#14
Re: How to Evaluate the Effectiveness of a Work Instruction during the Approval Proce

We did do a review of the process; the person that puts them out is now going to add to their calendar to remind them end date is near. Even adding the comment that if this is obsolete please remove and give to Quality dept. didn't trigger anyone. Thanks for the feedback.:)
 
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