How to prepare QMS manual for purchasing department

[ali hassen]

i want to prepare manual for purchasing department using QMS approach and i don't know where to start, if any one can help me?

 

[Johnny Quality]

ali,

Welcome,.

What's the intended output of a manual for the purchasing department? What do they want out of it? What would it be used for?

 

[ali hassen]

intended output is to have well organized document of how the department accomplish task and define process how to achieve and for prepare bid document using the manual

 

[Johnny Quality]

Then there you go.

Find out what tasks they do and document it how you choose and how it's best for the people who use it. Flow diagrams are quite good and easy to understand though a list might work just as well, a little like a recipe for a cake.

Have feedback from those who will use the manual and revise as needed.

 

[ali hassen]

thank you very much Johnny Quality !!

 

[Richard Regalado]

Hello.

1. Talk to people in the purchasing department. Ask them what they do.
2. Ask for records to support what they do. Example: if one says she is in-charge of issuing purchase orders, ask to see a copy or take blank copy and use it in your document (manual) as a reference.
3. Observe how they do things if it matches what they say they are doing.
4. Bear in mind who will use the completed manual. Can they read a flowchart? Do they prefer a narrative presentation?