HSE Audit - Forms not in HSE format - Is it NC or only observation?

D

DK2327

#1
Dear Covers',

Can u pls. confirm whether the following observations during HSE audit can be raised as a NC or not?

Observation: HSE auditor asked for the power tool checklist recorded for welding rectifier to the maintenance supervisor, he had shown the check lists which are recorded in a format made for QMS not in HSE formats. The criteria for checking the welding rectifiers are almost similar in both the system and hence he had shown those records as a proof for maintaining it. The difference is only the format which is not as per the HSE manual.

Regards,
Kumar D.
 
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S

samsung

#2
Re: Is it NC or only observation?

What's the statement of nonconformance/ observation and clause ref. that the auditor cited?
 

somashekar

Staff member
Super Moderator
#3
Re: Is it NC or only observation?

Dear Covers',

Can u pls. confirm whether the following observations during HSE audit can be raised as a NC or not?

Observation: HSE auditor asked for the power tool checklist recorded for welding rectifier to the maintenance supervisor, he had shown the check lists which are recorded in a format made for QMS not in HSE formats. The criteria for checking the welding rectifiers are almost similar in both the system and hence he had shown those records as a proof for maintaining it. The difference is only the format which is not as per the HSE manual.

Regards,
Kumar D.
Hi Kumar.
Do you have the system of maintaining two records for your equipment ? It seems to be for me from your post.
If so then the HSE auditor must see the HSE checklist and not QMS.
Then again it is a good practice to have a single checklist that maps the periodic maintenance of equipment which has in it the performance related activities and the safety related activities checked and recorded.
What exactly you mean by almost similar ? Are any safety related checklist missing ? Is this the NC or the fact that the QMS checklist was evidenced the NC ?
If any safety check is observed as missed then it is an NC. If the finding is about showing a checklist of QMS scope for an HSE audit, keep it to observation.
To move ahead, bring it to one. Less records, Less headaches, Integrated approach.
 
D

DK2327

#4
Re: Is it NC or only observation?

Thanks a lot Somu,

Yes, we have two systems, one is QMS and the other one is HSE. As you mentioned we are trying to integrate the formats which can be compliance for both QMS and HSE.

Regards,
Kumar D.
 

Stijloor

Staff member
Super Moderator
#5
Re: Is it NC or only observation?

Dear Covers',

Can u please confirm whether the following observations during HSE audit can be raised as a NC or not?

Observation: HSE auditor asked for the power tool checklist recorded for welding rectifier to the maintenance supervisor, he had shown the check lists which are recorded in a format made for QMS not in HSE formats. The criteria for checking the welding rectifiers are almost similar in both the system and hence he had shown those records as a proof for maintaining it. The difference is only the format which is not as per the HSE manual.

Regards,
Kumar D.
Samsung asked:

What's the statement of nonconformance/observation and clause ref. that the auditor cited?
In order to clearly respond to your question, it would help if you provide us with the statement and reference to a requirement that the auditor wrote.

Stijloor.
 
D

DK2327

#6
Re: Is it NC or only observation?

Hi Stijloor,

The statement from the auditor is that the records for the Machineries checklist are in different format (i.e., QMS Format) instead HSE format where it is supposed to be recorded, though the content which is exactly compliance with the requirement of that HSE format. His argument is that the HSE format made for recording the data is not used and deviated from the procedure as stated.

Regards,
Kumar D.
 

Stijloor

Staff member
Super Moderator
#7
Re: Is it NC or only observation?

Hi Stijloor,

The statement from the auditor is that the records for the Machineries checklist are in different format (i.e., QMS Format) instead HSE format where it is supposed to be recorded, though the content which is exactly compliance with the requirement of that HSE format. His argument is that the HSE format made for recording the data is not used and deviated from the procedure as stated.

Regards,
Kumar D.
If the content is similar, then the format does not matter. I am an auditor, and I assess content, meeting requirements; not the format/package by which it is presented to me.

Stijloor.
 
#9
Is this a certification body audit? Did you pay for this audit? If yes, then ask for your money back or withhold payment! There is no issue here since the auditor has not determined if the situation he 'thinks' is wrong is effective or not. He hasn't done his job. You shouldn't pay...
 
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