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IMDS Overcheck Rules

L

lk2012

#1
hi folks,
I wonder if you can help me clarify some details about IMDS submissions:

1. I work in a Sales office, production is in plants overseas. One of the plants keeps trying to push the IMDS submissions onto our Sales office. Am I right thinking that it's their responsibility as a production site to submit the data?

2. When sending PPAPs to our customers (Automotive) for new project or changes (where a PPAP for the same part has been sent to the customer before), the plants tend to miss out the IMDS altogether or do a new one without checking if there's one already existing. When I point this out or get a rejection from customer, I get a rude answer from the plant and more pushback trying to dump this responsibility on our Sales office (where there are no trained technicians).
Is there anywhere in the IMDS/ PPAP specifying what the rules for overchecks are? I've looked through the PPAP AIAG manual and FAQ on IMDS website but couldn't find anything specific to use as explanation for the plants.

I'd appreciate some insight into this.
Lil
 
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Jim Wynne

Staff member
Admin
#2
hi folks,
I wonder if you can help me clarify some details about IMDS submissions:

1. I work in a Sales office, production is in plants overseas. One of the plants keeps trying to push the IMDS submissions onto our Sales office. Am I right thinking that it's their responsibility as a production site to submit the data?
In terms of general requirements outside of your own company, there are none that control who submits. It's strictly an internal matter.

2. When sending PPAPs to our customers (Automotive) for new project or changes (where a PPAP for the same part has been sent to the customer before), the plants tend to miss out the IMDS altogether or do a new one without checking if there's one already existing. When I point this out or get a rejection from customer, I get a rude answer from the plant and more pushback trying to dump this responsibility on our Sales office (where there are no trained technicians).
Is there anywhere in the IMDS/ PPAP specifying what the rules for overchecks are? I've looked through the PPAP AIAG manual and FAQ on IMDS website but couldn't find anything specific to use as explanation for the plants.
The PPAP manual (as I suspect you've learned) doesn't address the issue in a specific sense, and the IMDS system is oblivious as to where submissions originate so long as registered users are doing the submission and all else is correct. Part of the APQP process for new projects should be determining whether IMDS submission is required. For new PPAP submissions for previously approved products, it should be a simple matter to verify via the original or last PSW whether a submission was done or not, and the IMDS ID number can just be transferred to the new PSW.
 
L

lk2012

#3
In terms of general requirements outside of your own company, there are none that control who submits. It's strictly an internal matter.


.... For new PPAP submissions for previously approved products, it should be a simple matter to verify via the original or last PSW whether a submission was done or not, and the IMDS ID number can just be transferred to the new PSW.

Thanks Jim, the 'simple matter to verify the original' is proving nigh on impossible with our plant team :lol:
 

Jim Wynne

Staff member
Admin
#5
Thanks Jim, the 'simple matter to verify the original' is proving nigh on impossible with our plant team :lol:
I should have noted earlier that one of the latest changes to the IMDS system is that when trying to submit a new MDS for a customer and part number that's already been approved, the system won't allow it. It forces you to do what you should be doing to begin with, which is creating a new version of the existing MDS.
 
L

lk2012

#7
I should have noted earlier that one of the latest changes to the IMDS system is that when trying to submit a new MDS for a customer and part number that's already been approved, the system won't allow it. It forces you to do what you should be doing to begin with, which is creating a new version of the existing MDS.
Agreed Jim and that's exactly the pit my colleagues in the plant keep falling into. Instead of checking first thing if the part's been already sent and then either referencing that or updating that very submission, they blindly go and send a new one. Needless to say, our customers aren't too pleased with this.
 

Jim Wynne

Staff member
Admin
#8
Agreed Jim and that's exactly the pit my colleagues in the plant keep falling into. Instead of checking first thing if the part's been already sent and then either referencing that or updating that very submission, they blindly go and send a new one. Needless to say, our customers aren't too pleased with this.
This feature should put an end to that.
 
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