Dears>>> peace by on you
The company I am working at are looking to implement ISO 9001 and ISO 22000 in the same time, how can I avoid the duplication of documentation and procedure?
Qualityislife,
Start by focusing on your business management system instead of the standards.
Develop your management system so it is process-based. Work with top management to analyze what your organization does to convert the needs of customers into cash in the bank (how you get work, do work and get paid). Keep this core process flowchart at a high level to show the interactions between your organization and its customers and suppliers.
From this and your study of the standards determine the key processes in the core process and as processes that support the core process. Remember, HR is not a process but recruiting and training are. Review the list of your organization's key processes to eliminate any duplications and to ensure lower level tasks are not masquerading as higher level processes.
By their nature processes are cross-functional (involving several departments or disciplines).
Again, with top management name the process owners who know most about how the process actually works in your organization.
You then work with each process owner to analyze (see
SIPOC) their processes. Capture the results of each session in a deployment flowchart to show interactions between job titles and departments (and customers or suppliers as necessary). In effect you are determining any gaps (aka gap analysis) so record each nonconformity (agreed with the process owner as you go) and ask for them to be corrected within two weeks. The more complex nonconformities will need a problem solving team so turn them into your first corrective action requests towards the end of your management system development project.
Ask the process owners to review their process flowcharts (procedures) with each member of their process team for accuracy. Reconcile all comments (use them or explain why not).
That will leave you with a few new processes to design. With the process owner design these new processes to fulfill their objectives (clause 7.3 of ISO 9001 is your guide for this). Ask them to review the processes for feasibility with their process team members. Arrange the training and verification of competence to make these new processes a reality.
By using this approach you will find that most of these two standards already is implemented, avoid duplication and result in a management system that is recognized and respected by your colleagues.
Better still, top management will be running the business by using and improving their management system.
John
