In what format do you convert documents to digital form?

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smryan

Perspective.
#2
Our scanner has easy options for PDF or JPG, both of which will likely be around forever. And since I can capture images easily enough from a PDF if I need to we choose PDF for most things.
 

smryan

Perspective.
#4
Apparently not, and that is according to people at ISO who developed ISO 19005, Document management -- Electronic document file format for long-term

preservation and who recommend the Wikipedia reference-linkPDF/A format.
Huh. :mg: My ISO experience is limited to 9001 & TS16949. I would never have guessed that there were ISO regs for electronic document storage. Silly me. :rolleyes: Thanks for the education, harry.
 

Michael_M

Trusted Information Resource
#6
I use .PDF as it is harder to 'alter' and usually leaves a data trail of alters so you know what was altered (and sometimes by who).

.JPG is very easy to alter and not leave any type of data trail.
 

Wes Bucey

Prophet of Profit
#8
Let me suggest MOST folks need to worry more about storage, retrieval, and accessibility than about security against alteration. Frankly, even I have tools to spoof most pdf files to alter them in a fashion that only very sophisticated forensic tools can detect the alterations. Even so, it's not easy and I would need some intensive motivation to take the time and effort to commit the forgery.

Only certain industries and certain files within those industries need to be very protected against unauthorized viewing or alteration. In most cases, that means NOT committing them to electronic documentation without very strong encryption. Even then, brute force and super computers can ultimately decrypt them. Best security - hard copies under lock and key in scattered locations!
 

Michael_M

Trusted Information Resource
#9
Let me suggest MOST folks need to worry more about storage, retrieval, and accessibility than about security against alteration. Frankly, even I have tools to spoof most pdf files to alter them in a fashion that only very sophisticated forensic tools can detect the alterations. Even so, it's not easy and I would need some intensive motivation to take the time and effort to commit the forgery.

Only certain industries and certain files within those industries need to be very protected against unauthorized viewing or alteration. In most cases, that means NOT committing them to electronic documentation without very strong encryption. Even then, brute force and super computers can ultimately decrypt them. Best security - hard copies under lock and key in scattered locations!
I have customer specific requirements about material and process certifications that I was using as my reference and in the end, there is no such thing as 'perfect security' for anything. However, using a .PDF gives you a little better control over alterations (plus, I know the document will print out correctly from any computer). In the end it is not hard to alter a PDF (print, rescan as .jpg, and away you go). However, I think it is still a better option than .jpg as the baseline.
 

Wes Bucey

Prophet of Profit
#10
I have customer specific requirements about material and process certifications that I was using as my reference and in the end, there is no such thing as 'perfect security' for anything. However, using a .PDF gives you a little better control over alterations (plus, I know the document will print out correctly from any computer). In the end it is not hard to alter a PDF (print, rescan as .jpg, and away you go). However, I think it is still a better option than .jpg as the baseline.
Yep. Altering a copy of the original is very easy. I'm talking about altering the original pdf so the casual observer won't notice and will assume the original is still unaltered.
 
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