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I'm not sure if anyone on this site has ever dealt with this or seen it done, but in our particular case, another company is being transitioned out and our company is being transitioned in to take up the former company's scope of work.
One item in my function that needs to be resolved is this former company's (which is still active until three months from now) controlled documents. These controlled documents must be in place after this transition for the employees to be able to use.
We have received this company's controlled document and distribution listing so we know both what is a controlled document and who has a controlled copy. We will be updating this list to include the documents our company plans on controlling post this transition as well.
My question is, are there any controls any of you have seen done in the past to allow a 'blanket' approval for the continued existence of these documents once our company takes over? Otherwise, we'll have to recall all copies being used and reproduce a couple thousand controlled copies and issue before transition occurs.
We will be receiving both the electronic and hardcopy master file of these controlled documents to maintain in our system so should a document be revised or deleted, we will know who to provide the update to.
Is this sufficient, or is there another measure we need to put into place? I appreciate any input.
One item in my function that needs to be resolved is this former company's (which is still active until three months from now) controlled documents. These controlled documents must be in place after this transition for the employees to be able to use.
We have received this company's controlled document and distribution listing so we know both what is a controlled document and who has a controlled copy. We will be updating this list to include the documents our company plans on controlling post this transition as well.
My question is, are there any controls any of you have seen done in the past to allow a 'blanket' approval for the continued existence of these documents once our company takes over? Otherwise, we'll have to recall all copies being used and reproduce a couple thousand controlled copies and issue before transition occurs.
We will be receiving both the electronic and hardcopy master file of these controlled documents to maintain in our system so should a document be revised or deleted, we will know who to provide the update to.
Is this sufficient, or is there another measure we need to put into place? I appreciate any input.