Initial ISO 9001 Status Assessment (Gap Analysis)

[luksha]

Hello,

I'm new to this board, so maybe I have missed something, but I can't find information on inital assesment.

Today I got new job - to implement ISO 9001:2000 quality managemet system in enterprise, which business is wood production - log buildings, garden furniture etc.

So first thing I should do is assess current situation of quality management
My current plan is:
1) look at organisation structure
2) gather all available work instructions
3) talk to everybody in enterprise, draw a flowchart of what he's doing and gather all the forms he's using
4) compare those flowcharts to clauses of ISO and find out which of the clauses are not fulfiled.

So, maybe someone could give some advice on this initial assesment, like, what should I do, to what should I pay special attention, what I shouldn't do etc.

Any advice is welcome!

Normunds

 

[db]

Re: ISO 9001 initial assesment

First of all Welcome to the Cove!!!

It sounds like you are on a good starting point. You need to find out what we call your current state. Then compare that with the desired state and find the differences.

A couple of things though. By your term "initial assessment", are you referring to your assessment, or one by a registrar? It looks like step 4 might be your initial assessment (at least in part). Also, you will have to compare what you do not only to the individual clauses, but also make sure every "shall" in the standard is addressed.

There is a lot of work to do, but based on your post, I think you will do quite well.

 

[luksha]

Re: ISO 9001 initial assesment

Thanks for reply

You are right - I am refering to assessment I am doing, assessment of current state.

I have quite a lot to do, this is the first time I'm leading ISO implementation project in enterprise, so I will ask a lot of question here I guess... But it seems that people here are helpful

Normunds

 

[Claes Gefvenberg]

Re: ISO 9001 initial assesment

Hello luksha, and welcome to the Cove

/Claes

 

[howste]

Re: ISO 9001 initial assesment

Welcome to the Cove, Normunds!

Attached is a checklist that I use for a "gap analysis" before starting implementation of ISO 9001. Every requirement has a place to record what exists that meets (or doesn't meet) the requirement. When you're done, you should have a good list of requirements that need to be addressed.

Also attached is a copy of a gap analysis I did a week or two ago for a company that is working on ISO 9001 implementation like yourself.

 

[db]

Re: ISO 9001 initial assesment

Welcome to the Cove, Normunds!

Attached is a checklist that I use for a "gap analysis" before starting implementation of ISO 9001. Every requirement has a place to record what exists that meets (or doesn't meet) the requirement. When you're done, you should have a good list of requirements that need to be addressed.

Also attached is a copy of a gap analysis I did a week or two ago for a company that is working on ISO 9001 implementation like yourself.

Not too shabby. Do the crossreferences corelate to the QMS documentation, or to other parts of the assessment? I did not take enough time to try to track them.

 

[luksha]

Re: ISO 9001 initial assesment

Welcome to the Cove, Normunds!

Attached is a checklist that I use for a "gap analysis" before starting implementation of ISO 9001. Every requirement has a place to record what exists that meets (or doesn't meet) the requirement. When you're done, you should have a good list of requirements that need to be addressed.

Also attached is a copy of a gap analysis I did a week or two ago for a company that is working on ISO 9001 implementation like yourself.

Thanks for helping, but I cannot download the files You attached, so it would be great if You could send them right over to my e-mail ([email protected])!

I still don't have access to attachment dowload, have to get credit card somwhere...

Normunds

 

[howste]

Not too shabby. Do the crossreferences corelate to the QMS documentation, or to other parts of the assessment? I did not take enough time to try to track them.

I assume you mean the references in the gap analysis. They are referencing other parts of the assessment - ISO 9001 numbers.

Normunds, I sent the files by email yesterday afternoon.