SBS - The best value in QMS software

Internal Audit Report Forms

Popular whitepapers from DISCUS
Elsmar Forum Sponsor
G

grzegorz76

#12
#12
I started in January this year work as a Quality Technician ( i worked as quality technician before with main focus on quality inspection, not quality management processes), so my new job a "little" challenge for me but i am up for it as my employer who have a faith in me that i will learn new things fast and easy. i never attended a any training regarding Internal Auditing :(. one of my new duties is to prepare company to achieve new as9100 rev c standard so i need to improve their quality management system where needed and i need to focus on internal auditing as they got few negative during last assessment report.
both files i attached to this thread where prepared by the person who retired almost 2 years ago.
i hope my answer and description of the situation will help all of you to help me

Thank you very much in advance
 
Marc

Marc

Hunkered Down for the Duration with a Mask on...
Staff member
Admin
#13
#13
grzegorz76 said:
<snip> let me know if the audit is really "connected" with the procedure? <snip>
Click to expand...
Compare it to your procedure. The report you uploaded should be based upon the procedure.

EDIT ADD: Now that I see you have attached the procedure, I didn't actually compare the two, but I did take a quick look at both. They look relatively "standard".
 
L

lk2012

#14
#14
hi Greg,
that's a massive task you've got in front of you.
You've got some good basis to build upon: by coming from the everyday Quality area, you have a really good idea what's going on in your production and probably have a good relationship with the production team (which is a huge asset, belive you me).

There's one thing I'd suggest to do asap: get trained. It takes 4 days and it will be a piece of cake because you already know the things they're talking about. It will give you a good insight into the auditing process and into the mindset of an Auditor.
AS9100 is a very strict standard, it's far more complex than TS16949 so I'd start with TS (or better get AS depending on how much your company has budgeted).

Next thing, look at your processes.
Identify the main areas (for example: incoming goods, production - this can be split into areas like stamping, plating, welding..., design & development, purchasing, resources - that's your HR & IT, Quality, test, logistics / shipping...). Then read through the AS standard very carefully and identify which parts of the standard belong to which area (some clauses will apply to more than 1 area).

Next, draw the internal audit plan.
Have you got any other Auditors on site? Make use of them.
If it's just you, then spread the audits so that you're not rushing yourself all the time.

Anything else, please shout. I'm happy to help.
 
Marc

Marc

Hunkered Down for the Duration with a Mask on...
Staff member
Admin
#15
#15
If you can not attend a training course, I'm sure if you hang around here, ask questions, read through threads and look at some of the related file attachments you'll learn what you need to for the most part.
 
John Broomfield

John Broomfield

Staff member
Super Moderator
#16
#16
grzegorz76 said:
Please find attached internal audit report that is (was) in use. I would like to know your opinion about it. please advice me what content i should remove or keep.
Click to expand...
grzegorz76,

I take it that NCR means nonconformity report, right? Why then imply to your colleagues that an audit report is an NCR?

It also suggests that audit is a fishing expedition with no objective in mind except perhaps to find nonconformity.

As your IAR Form is meant to be a template for reporting the results of internal audit, I recommend that you remove all the stuff that came from your Certification Body (CB) such as:

  1. Company Name (the second time it is called for!)
  2. Position (your position is Auditor - so this is redundant)
  3. Business Split (CB speak)
  4. Personnel Numbers (CB concern)
  5. Shift Pattern (CB concern)
  6. Accept (as auditor you have no authority to accept)
  7. Observation (outmoded term - replaced by Finding)
  8. Minor (no need to rate nonconformity)
  9. Major (no need to rate nonconformity)
  10. Satisfactory (Conforms seems less opinionated)
  11. Major Nonconformity (no need to rate nonconformity)
  12. Minor Nonconformity (no need to rate nonconformity)
  13. Observation (outmoded term - replaced by Finding)
  14. Root Cause of Problem*
  15. Corrective Action Taken*
*these two items belong in your Corrective Action Request form (under the Nonconformity Statement) that is available for use by those who are monitoring your processes per 8.2.3

I would separate this all-purpose confusing mess of a form into three single-page forms called:

  • Audit Checklist
  • Corrective Action Request
  • Audit Report (per post 2 above)
Your instincts to change all this are right on the mark.

Keep up the good work,

John
 
John Broomfield

John Broomfield

Staff member
Super Moderator
#17
#17
...and by reporting facts from the audit as Findings you should also report the positive facts where others can learn and feel good about themselves.

If you don't mind me saying, your current form gives off a negative odor and probably deepens the fear of audit.

John
 
H

Helmut Jilling

Auditor / Consultant
#18
#18
grzegorz76 said:
Hello,

Please can someone send me a template for few internal audits that are required to be performed within the company to comply with iso9001:2008 requirements/ i mean the company i am working for have this certificate but i need to take over from a person who made some mess within internal audits, for not performing them or doing them wrong. Can someone help me with some templates regarding abovoe topic? I am new to the company and i am on the way to learn new things but i do struggle a bit at the moment with setting up internal audit the proper way.
thank you
Greg, United Kingdom
Click to expand...
I have a white paper I wrote on internal auditing, that may help you. You can access a free copy at www.Jilling.com .... click on Tools tab, Internal Audit White Paper.
 
J

JaneB

#19
#19
John Broomfield said:
...and by reporting facts from the audit as Findings you should also report the positive facts where others can learn and feel good about themselves.

If you don't mind me saying, your current form gives off a negative odor and probably deepens the fear of audit.

John
Click to expand...
Agree with you John. Heavy focus on what's wrong, mistakes and faults, with little else apparently.
 
G

grzegorz76

#20
#20
Good morning all,

Thank you for all your advises. Please answer one more question for me.
Is the form for a Internal Audit Report attached to this post good enough so i can work on it?

Thank you in advance
 

Attachments

You must log in or register to reply here.
Thread starter Similar threads Forum Replies Date
K Student wanting Case Study about Internal Audit Report Internal Auditing 1
T ISO 9001:2015 Clause 9.2.2 Internal Audit - Corrective Action Report Format ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 7
A Writing an Internal Audit Report Finding for Employee Awareness of QMS Documents ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 11
C API Q1 9th Edition Internal Audit Checklist /Report Oil and Gas Industry Standards and Regulations 22
T 8.2.2 Internal Audit Checklist - Is an Audit Report Required? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 7
S Internal Quality Audit Tracking Sheet with Auto Report Excel .xls Spreadsheet Templates and Tools 2
M The steps that my ISMS Internal Audit Report has to Contain IEC 27001 - Information Security Management Systems (ISMS) 3
K Is use of API's Audit Report format for Internal Audit OK or is it an Overkill? Oil and Gas Industry Standards and Regulations 7
Q The Internal Audit Report will be submitted to myself Quality Manager and Management Related Issues 5
R Internal Audit Report Nonconformance Follow Ups Internal Auditing 5
Casana The right way to Report Internal Audit Results Internal Auditing 20
P Internal Audit Report - Sample wanted Internal Auditing 6
S Internal Audit Closure Certification Report - FDA Requirements US Food and Drug Administration (FDA) 5
Q Internal Audit Report Acceptance Internal Auditing 10
S Internal ISO 9001:2008 Audit Summary Report wanted General Auditing Discussions 4
G Internal Audit Report Meeting - Who should be present? Internal Auditing 19
C Internal Audit Report Data and Evidence Internal Auditing 3
M Internal Quality Audit (IQA) Report Sample Document Control Systems, Procedures, Forms and Templates 11
M Internal Audit Report Example Template Document Control Systems, Procedures, Forms and Templates 50
B How Do I Put a Little Life into the Internal Audit Report to Management? Internal Auditing 6
Q ISO 9001-2015 Internal audit finding Internal Auditing 12
lanley liao How to understand this words that the planning of internal audit shall take into consideration the results of previous audits? Oil and Gas Industry Standards and Regulations 10
A Add MDSAP to Internal Audit Schedule Medical Device Related Regulations 0
J IATF 16949 Internal Audit question - Auditor's responsibility Internal Auditing 6
S IATF 16949 Internal Audit Example IATF 16949 - Automotive Quality Systems Standard 7
R AS9100D internal audit checklist or ISO 9001 2015 to AS9100 D AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 2
M ISO 13485:2016 internal audit checklist Medical Device and FDA Regulations and Standards News 5
A Internal Audit Questions ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 11
salaheddine96 Internal audit planning Internal Auditing 2
M ISO 9001 Major Nonconformance Internal Audit Schedule/COVID-19 ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 18
E MDR internal audit Internal Auditing 1
U Internal Auditor not trained but done Audit for some process Nonconformance and Corrective Action 5
B Looking for 10 Internal Audit Online Training Participants ISO 17025 related Discussions 2
H AS9100 Checklist for Internal Audit needed AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 2
A What are the pros and cons of using an audit software for internal auditing? General Auditing Discussions 7
F Internal Audit before Pre-Assessment ISO 17025 related Discussions 2
Q Internal audit plan template Internal Auditing 12
L Internal audit during COVID-19 restrictions ISO 13485:2016 - Medical Device Quality Management Systems 5
O ISO13485 implementation - Are internal audits expected before stage 1 audit? Design and Development of Products and Processes 3
B Using Unreleased Documents & Process Maps for Internal Audit purposes ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 12
N Small Company - Internal audit process - Who does the audit? Internal Auditing 16
J Does anyone have an excel IATF 16949 Internal Audit checklist I could use? IATF 16949 - Automotive Quality Systems Standard 7
G Addressing Non-Conformances from an Internal Audit that are not product related ISO 13485:2016 - Medical Device Quality Management Systems 11
S Internal audit discrepancy - We missed a few audits that were scheduled Internal Auditing 12
Raffy ISO 14001 9.2.2 Internal Audit Programme Content Internal Auditing 10
N Internal Audit Schedule – Who gets to set the schedule? Internal Auditing 16
V IATF 16949 9.2.2.1 Internal Audit Program - "Process Changes" IATF 16949 - Automotive Quality Systems Standard 11
G Non Conformance During ISO 9001 Audit - Not All Internal Audits Completed General Auditing Discussions 19
B Using external FDA and ISO 13485 audit as internal audit Internal Auditing 6
T Internal Audit Schedule when Hiring Out Internal Auditing 7

Similar threads

Top Bottom