Internal Audit Schedule - Please review my Internal Audit Schedule

  • Thread starter Jason PCSwitches
  • Start date
J

Jason PCSwitches

#1
Hello all, happy holidays. I am in the process of revamping a quality system I inherited, and lets just say I've got my work cut out for me.

When the system was established, they based it on the elements and not the processes. In an attempt to get us "process oriented" I have revised our internal audit schedule to hopefully do just that, audit the processes not the clauses.

The old plan was ineffective and included 27 audits per year, this new format should be more effective and cut the audits in half.

Being that I am still a rookie, could you review my attached template and provide any feedback and/or thoughts. I would like to make sure that the schedule is adequate enough to conform to the standard, and support effective audits internally. Thanks, your thoughts are always a valuable asset. :thanks:
 

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Jen Kirley

Quality and Auditing Expert
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#2
Re: Internal Audit Schedule

Your format is the same as mine, so of course I approve of that. :D

However, if I tried to do manufacturing in one audit I'd be at it for a solid week. Instead, we break them up by manufacturing processes.

I wonder if you are prepared to step up audits in problem processes? Your layout would accomodate that.

Nice job in any case! :applause:
 
#3
Jason:

I don't see much 'process' here. I see too much 'elements' and not enough process, process controls, objective and results! You've aligned everything to an AS 9100 requirement, rather than your own documented system. So, to all intents and purposes you're doing a pretty good job of doing what your CB is going to do! So, what value are you adding?

Check this out:
http://www.nqa-usa.com/resources/articles_detail.php?id=39 and this;
http://www.nqa-usa.com/resources/articles_detail.php?id=48
 

Randy

Super Moderator
#4
Based on what you have provided, if you offered it to me as evidence of meeting 8.2.2....Nonconformity because I do not see......

An audit programme shall be planned, taking into consideration the status and importance of the processes and areas to be audited, as well as the results of previous audits.
 
J

John Martinez

#5
Based on what you have provided, if you offered it to me as evidence of meeting 8.2.2....Nonconformity because I do not see......

An audit programme shall be planned, taking into consideration the status and importance of the processes and areas to be audited, as well as the results of previous audits.
Hi, Randy:
While I agree with your premise, how can you state there is an NC only because you do not “see” this requirement. I would most certain develop this audit trail further to see how this schedule was developed "The audit scope, frequency and methods shall be defined", but based upon the audit program, in and of itself, there is no NC.
 

Randy

Super Moderator
#6
Thanks for enlightening me about this. I'm kinda new at all this myself, but my statement stands based upon the evidence we have been given... The OP asked for a document review not an audit of the process.

The OP said "I have revised our internal audit schedule to hopefully do just that, audit the processes not the clauses."

I have documentation and a statement of fact.

If this is all he has to meet 8.2.2 it won't cut it.
 
J

John Martinez

#7
You have probably forgotton more than I have ever learned. I thought long before disagreeing with you oh wise one...(tongue in cheek).

Yes, if that is all he had to meet the requirement then, there would be an NC, but at this point, I disagree that we have all the evidence.

I would; however, ask more questions regarding this issue before writing the NC. Just my opinion, better to ask to confirm rather than have the NC challenged, and overturned by my technical department, because the additional evidence did in fact exist and I did not ask. :2cents:

To the poster's original question, I agree with other posts that the audit program has to be fluid for reasons listed.
 
J

John Martinez

#8
Hello all, happy holidays. I am in the process of revamping a quality system I inherited, and lets just say I've got my work cut out for me.
Happy Holidays to you as well.

When the system was established, they based it on the elements and not the processes. In an attempt to get us "process oriented" I have revised our internal audit schedule to hopefully do just that, audit the processes not the clauses.
Do these reflect your actual processes? If not, then this would not be an effective process audit.

The old plan was ineffective and included 27 audits per year, this new format should be more effective and cut the audits in half.
I would not focus on the number of audits; however, whether or not audit time allowed is adequate. As stated here, depending upon the size of your organization, I'd break up manufacturing if I had a large organization.

Being that I am still a rookie, could you review my attached template and provide any feedback and/or thoughts. I would like to make sure that the schedule is adequate enough to conform to the standard, and support effective audits internally.
From a third party perspective, here are some additional questions I'd ask:
1.) What was the thought process behind this specific program?
2.) What can trigger another audit of a process you have scheduled for a certain time?
3.) How did you determine the exact dates?
4.) Are there any processes here that you consider more important than others?
5.) Are there any processes here that you have seen a trend in nonconforming product? If so, then why is this process listed only once on the program?

I could think of more, but suffice it to say, as it was already stated here, there is more required of an audit program than just a static schedule.
 

Randy

Super Moderator
#9
I, of course, am jerking your chain John:lol:

I can see where you are coming from, but in the absence of any additional information we have what we have.
 
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