Is a New Revision Required for Minor Document Changes?

J
#11
When I was first putting a program together, I included a statement in my doc control procedure that would allow the QM (me) to decide if a new rev was needed....basically on the points discussed here.

Now that I am working on updating a system that has fallen out of date, I am keeping a "draft" document on file where I can make the small corrections etc. until we are satisfied and can release at a new Rev level with confidence.

I plan to keep the "draft file" though as a place to quickly collect any small changes we might need in the future....

James
 
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S

silentrunning

#12
I am just wondering what I would say to a second or third party auditor if he found the same revision manual with two different logos. The explanation would be plausable, but still there has been a change.
 
W

Wilderness Woody

#13
I am just wondering what I would say to a second or third party auditor if he found the same revision manual with two different logos. The explanation would be plausable, but still there has been a change.
To the extent that any individual person may register higher on the OC or AR personality scales and thus color their perspective and tolerance of imperfection, variations in noncritical content may be allowed to exist providing they do not affect the quality of the product/service delivered.
 

QualityMoo

Starting to get Involved
#14
We allow for minor changes without requiring a new revision. Those changes are spelling, formatting, and grammatical only where there is no change to the original context. Any changes that do not fit this criteria are included with the next revision change. This is all outlined in our procedure for document control.
 

insect warfare

QA=Question Authority
Trusted Information Resource
#15
We allow for minor changes without requiring a new revision. Those changes are spelling, formatting, and grammatical only where there is no change to the original context. Any changes that do not fit this criteria are included with the next revision change. This is all outlined in our procedure for document control.
I prefer these types of controls, in order to keep things flexible. In our document control procedure, we go a little further and make the following additional exceptions:

1) Additions, deletions or updates to controlled document references
2) Updating of position titles
3) Logo changes which are supported by a memorandum

Brian :rolleyes:
 

outdoorsNW

Quite Involved in Discussions
#16
I think that minor changes must have a marked revision. I have personally experienced cases where minor changes turned out not to be minor.

I have no problem with using Rev 5.2 or Rev 5a or any other scheme that results in a unique identifier for each revision, major or minor.

I do not think dates are good unique identifiers because occasionally a revision is released, people spot a problem, and a new revision is issued the same day.

Why I think each revision needs a unique identifier:

1) A minor correction to one person can be a significant change to another person.

2) Law of unintended consequences?the ?minor? change turns out to be more significant than anybody anticipated.

3) Someone labels a change as minor but buried inside a longer document is a non-minor change. I saw this happen once with a senior compliance type person at a medical electronics company. I suspect this person forgot about the non-minor but non-controversial one sentence change. This person had no need to misuse the minor change process. He had single signature authority to correct quality problems and could have made the change simply by writing ?single signature? on the change form and signing.

Even if electronic versions used, if a quality problem occurs, how do you know which version was used if you have no traceability?

Tom
 
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