Is a Post-it acceptable as a Calibration Label?

BradM

Staff member
Admin
#11
Hello Cat MWP! :bigwave:

Our Calibration Coodrdinator has affixed Post-its to several boxes of calibrated instruments with "Calibrated OK", the date and her initials. Is this an acceptable method of labeling?
You say several boxes of calibrated instruments. Is this just a note on the outside showing a general status?

Is there another sticker on the instrument itself?

If it is a just a general status, then no biggie. If that is the only sticker, then I don't know.

A user should be able to easily ascertain the applicable information regarding an instrument's calibration status. Primarily, is the instrument fit for use. If there is no other mechanism (instrument list; whatever) to determine an instrument's current status, then a calibration sticker on the instrument itself would be in order.

Now, if the only sticker in that case is a Post It Note, then I say no-go. First, that sticker does not have any unique information. The stickers (and/or box; and/or instrument) can get switched.

To me, I should be able to pick up an instrument (not just a box) and know it's current status; either through a unique marking on the instrument, or a list showing status by serial number/unique ID number.

We have small instruments that we have to affix calibration stickers and unique ID numbers to the box they are stored in. We have a lot of problems with instrument boxes switched, lost, etc. IMHO, it's always best to link to a unique identifier on the instrument itself. :)
 
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Jen Kirley

Quality and Auditing Expert
Staff member
Admin
#12
I was also envisioning this as just an internal means for her to stay organized, a temporary means to identify a task completed without intending to satisfy all the requirements.

I think the thing we don't know is the means to know if the tools were ready for use. Maybe they had been verified to have been accompanied by certificates of calibration, but not yet entered into the system.
 
J

Jason PCSwitches

#13
I don't get the debate :confused:

Regardless of what the standard or anything else says, putting post-it notes on devises as a means of identification of calibration status (or anything else for that matter) is just plain stupid. Unless there is some form of enlightenment to this we have yet to receive, common sense should be enough to answer this question. Though as evident by watching the news, common sense isn't very common these dayz :nope:
 
#14
I was also envisioning this as just an internal means for her to stay organized, a temporary means to identify a task completed without intending to satisfy all the requirements.

I think the thing we don't know is the means to know if the tools were ready for use. Maybe they had been verified to have been accompanied by certificates of calibration, but not yet entered into the system.
That was along the lines I was thinking, Jennifer, thanks! There's been an awful lot of rush judgements here, without facts as to HOW the things are being used. As I'd mentioned, if this was equipment sitting on a rack, in a lab, as a means to show 'progress' in the calibration process, then what's 'wrong'...?
 

Hershal

Metrologist-Auditor
Staff member
Super Moderator
#15
If simply used as a thumbnail indication just so you know which box is which, then yes, but if used to actually describe the calibration - and the cal provider did not sticker the items - then spend a few bucks and get stickers.
 

Hershal

Metrologist-Auditor
Staff member
Super Moderator
#16
One other thought, since the question is posed in the 17025 forum, it may be that this is an accredited lab or one seeking accreditation. Therefore the correct Clause is 5.5.8 which requires equipment that is calibrated to indicate the same.

So we are back to the question of whether the sticky is simply so the coordinator knows which box is which, which would be my presumption, absent facts contrary.
 
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