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Is a Register of Signatures Required by ISO 9001?

I

IMS Manager

#1
#1
Hi folks,

Is there a requirement in the 9001:2008 standard which requires a register of signatures to be established and maintained? I have done it as best practice before as it allows me to see who is signing for goods delivered, works inspected and initialed on the ITP for example.

I was asked about it by an auditor many years ago as well.

Thanks in advance.

Cheers,

IMS Manager
 
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J

JLang

#2
#2
Re: Registering Signatures

There is nothing in the ISO 9001:2008 standard that specifically requires it. I'm sure that somebody could find a way to read it into the standard somewhere, but no it is not required from my understanding.
 
somashekar

somashekar

Staff member
Super Moderator
#4
#4
Records shall indicate the person(s) authorizing release of product for delivery to the customer

The above is said in 8.2.4 (Monitoring and measurement of product) of ISO9001, and it is a shall., so a requirement.

Perhaps you are effectively doing this. There could be other ways also.
 
R

Randy Lefferts

#5
#5
somashekar said:
Records shall indicate the person(s) authorizing release of product for delivery to the customer

The above is said in 8.2.4 (Monitoring and measurement of product) of ISO9001, and it is a shall., so a requirement.

Perhaps you are effectively doing this. There could be other ways also.
Click to expand...
While the requirement is that records shall indicate the person authorizing the release of product, it does not mandate that we maintain a list (or register) of all approved signatures.

The original question was "Is there a requirement in the 9001:2008 standard which requires a register of signatures to be established and maintained?" The answer is no. That is not to say that you can't, just that you aren't required to. Obviously, you do need to make sure your records indicate who approved it. (It doesn't even mandate that your approval take the form of a signature. Now, if your procedures state that you approve by signature then you need to do it.)
 
J

JLang

#6
#6
I agree with Randy. For example, we track all of our inspections/releases in a databse and the inspectors initials are required on each form.

Signatures are not required, but I could see how if you used signatures, some sort of log/register would help in your process.
 
somashekar

somashekar

Staff member
Super Moderator
#7
#7
JLang said:
I agree with Randy. For example, we track all of our inspections/releases in a databse and the inspectors initials are required on each form.

Signatures are not required, but I could see how if you used signatures, some sort of log/register would help in your process.
Click to expand...
Please also note that this is about delivery to customer and this need not be followed for internal deliveries from stage x to stage y in process. Hence a log / register that you will maintain will not be one running into several persons listing. Only a handful perhaps will have the authorization to release products for delivery to the customer, in an organization.
 
A

AndyN

Moved On
#8
#8
IMS Manager said:
Hi folks,

Is there a requirement in the 9001:2008 standard which requires a register of signatures to be established and maintained? I have done it as best practice before as it allows me to see who is signing for goods delivered, works inspected and initialed on the ITP for example.

I was asked about it by an auditor many years ago as well.

Thanks in advance.

Cheers,

IMS Manager
Click to expand...
Well, as you know it's not in the standard, so "NO" is the resounding answer. No signatures are required at any time, unless your management culture is such that that's how you hold people accountable. As we know, people sign check/cheques every day, knowing there's nothing in the bank...
 
Y

yeshpal

#9
#9
IMS Manager said:
Hi folks,

Is there a requirement in the 9001:2008 standard which requires a register of signatures to be established and maintained? I have done it as best practice before as it allows me to see who is signing for goods delivered, works inspected and initialed on the ITP for example.

I was asked about it by an auditor many years ago as well.

Thanks in advance.

Cheers,

IMS Manager
Click to expand...
As per my understanding, there is no such specific requirement to establish separate record for signatures; but definitely, there has to be a traceability of the signatures elsewhere in other records so as to establish accountability, conformity and adequate system control.

[Ref: 7.3.1 (the review, verification and validation that are appropriate to each design and development stage) & 4.2.4 Control of records & last but not least "statutory and regulatory requirements applicable to the product")]

Hope this helps,
Yeshpal Mathangi
 
I

IMS Manager

#10
#10
Folks thank you very much for your replies.

And I agree that the standards are the standards and if the management choose to go above and beyond well I'm not one to say no.

This is a great forum! I never thought I would be talking about systems like this ever lol

Cheers,

IMS Manager
 
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