Is there a requirement for Management Review Meeting Minutes?

  • Thread starter Garfield_01 - 2011
  • Start date
W

World Nomad

#11
What a coincidence, the company I work for also thinks that PowerPoint Presentations once a year with pareto charts covers as minutes for a management review meeting. Well today we will find out when we get audited. For months now, I have been trying to get them to understand that they need to have a meetings that shows continual improvement on problems identified by their charts and take some sort of minutes. Eye Candy and colored paper, what a waste!:lmao:
 
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Jen Kirley

Quality and Auditing Expert
Staff member
Admin
#12
Well, some people won't believe the messenger. I guess they will find out if it matters when the audit comes around. Unless the auditor doesn't ask... :rolleyes:
 
W

World Nomad

#13
Well the auditor asked, and yep, he nailed us on not having minutes that cover an input and output process to identify problems our charts are showing us. No Management Review minutes, and gave us a small warning for lack of top management involvement. Yikes:biglaugh: Well I guess we will just have to see what the top brass does now.:cfingers:
 

Jen Kirley

Quality and Auditing Expert
Staff member
Admin
#14
Well, there you have it.

As others have said, minutes aren't the only means to this end. However, whatever comes out of those reviews should show evidence of management's responding intentions based on the metrics.

Maybe people think this is harder than it is. There needn't be an on-the-spot project planning session. However, showing intention to allocate resources toward a specific issue can go a long way to show Management is engaged, which is the point.
 
#15
The term "minutes" implies that Management Review is achomplished through a meeting. There is no requirement for MR to be a meeting, so no minutes can be required ...unless... something in your documentation states that minutes are maintained.

If you do not use a meeting format to meet the requirement, or if you choose not to maintain meeting minutes (which, imnsho is kinda silly), then what ever record you choose, must show that all of the requirements for management review have been met
 
#16
I received a PM requesting examples of Supporting Data that I record to satisfy this requirement based on the Management Review Record template in this post. Unfortunately, my Executive Staff would have me executed if I just posted a bunch of screen shots of my supporting data for Management Review, as all this data tends to be rather sensitive and confidential. So, I just listed examples of what we use under each section in the attached document. Enjoy!
 

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C

Chavador

#19
Dear Garfield:

Thinking as auditor, if you prove that participant people in MR know and understand the:

 Decisions and actions taken (improvements) of process wish don’t reach the goals
 Responsible and dates
 Targets and verification previous to the next MR

Perhaps is OK.

Many people don’t like the minutes because means more time and works, but they can be very useful if you use it as a tool for the follow up, after and before next meeting.


Salvador.
 
P

Parch Endicott

#20
I maintain a "Live" Word document covering all the elements (inputs/outputs) of the Management Review on our network that all managers can access anytime. This document has embedded links to data in other files/databases that display the latest metrics (goals, objectives, audit results, etc.). This document is continually reviewed and updated, adding any pertinent data and updating action item status. This way we can hold a Management Review at a moment's notice. We just pull up the document and go over all the data entered. We then finalized this report (e.g.: convert to pdf) and keep it on file as evidence of the review. The old data is cleared out of the "Live" document, with the exception of any new or open action items, and the process starts over.
 
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