I maintain a "Live" Word document covering all the elements (inputs/outputs) of the Management Review on our network that all managers can access anytime. This document has embedded links to data in other files/databases that display the latest metrics (goals, objectives, audit results, etc.). This document is continually reviewed and updated, adding any pertinent data and updating action item status. This way we can hold a Management Review at a moment's notice. We just pull up the document and go over all the data entered. We then finalized this report (e.g.: convert to pdf) and keep it on file as evidence of the review. The old data is cleared out of the "Live" document, with the exception of any new or open action items, and the process starts over.