ISO 9001 QMS Documentation Style/Model

lynfern

Starting to get Involved
#1
Hi all ISO9001 QMS Expert:

what is the better Style/Model to design the QMS document hierarchy (hierarchical menus) in computer? Just as like the attached picture, would you like help me to optimize it for document achieving on a local disk according to ISO9001:2008?

Many thanks!

Barry
 

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Richard_S_Porter

#2
Re: ISO9001 QMS Documentation Style/Model

Hi,

I prefer to keep the structure simple and, that way, you're less likely to cause navigational problems for users, or to break any hyperlinks. At the top level you can set up folders for Manual; Procedures, Work instructions, Internal Audits, Surveillance audits; Management Review etc. You may then need to set up sub-folders e.g. calander year for audits.

Hope this helps.
 

Stijloor

Leader
Super Moderator
#3
Re: ISO9001 QMS Documentation Style/Model

Hi all ISO9001 QMS Expert:

what is the better Style/Model to design the QMS document hierarchy (hierarchical menus) in computer? Just as like the attached picture, would you like help me to optimize it for document achieving on a local disk according to ISO9001:2008?

Many thanks!

Barry
No, forget about the ISO 9001 hierarchy. Organize your documentation based on the processes they support!

For example: When I work in purchasing, all I want to do is click on "Purchasing" and voila! here are all the documents I need.

Stijloor.
 

lynfern

Starting to get Involved
#4
Re: ISO9001 QMS Documentation Style/Model

Thanks for kick-starting this disscussion.

I am a beginner of QMS in Oil & Gas Industry aftermarket services. So I want to be regular at the first step so that aligned with the ISO9001.

Thanks for your very good experience sharing!

Barry
 
#5
Hi all ISO9001 QMS Expert:

what is the better Style/Model to design the QMS document hierarchy (hierarchical menus) in computer? Just as like the attached picture, would you like help me to optimize it for document achieving on a local disk according to ISO9001:2008?

Many thanks!

Barry
I wouldn't structure anything on the clauses of the standard! Do it by your organization's processes.
 
R

Rickser

#6
We placed everything in one library on SharePoint. Each process carries the main clause number, i.e.; PDC-423-001 is our process re: document control. The drawback is some processes cover two or more clauses. Each process lists it's relevant forms and associated documents for ease of tracing interrelatedness. This is where our Quality Manual really comes into play. It lists each process, a brief description of each process and who is the owner. This method has worked for me in two other companies that gained 3rd party certification. Working on the 3rd company now.
 
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