ISO Certified Company ERP implementation

[Michael_M]

Hi, Ive got a similar question, but there seem to be conflicting answers here. We are moving from paper-based to software based PO's, my background is in IATF16949, & I know ISO9001 is less stringent. Does my software generated purchase order need to print a form# on it to keep us ISO9001 compliant? Thanks in advance for clarification.

It depends on how your procedures are written. If your procedures are written to require a form number and revision, then yes, you need a form number and revision. We use ECI JobBOSS (no affiliation) for our ERP software and it does not have a form number nor revision, however, the printed copy (or digital copy) clearly identifies the form as a "purchase order". Specifically with purchase orders, ISO requires specific information to be on the PO, and you need to keep records of the purchase order (which the software should).

Again, if your procedures requires something, then yes you must do it (or change your procedures).

 

[makinaliving]

It depends on how your procedures are written. If your procedures are written to require a form number and revision, then yes, you need a form number and revision. We use ECI JobBOSS (no affiliation) for our ERP software and it does not have a form number nor revision, however, the printed copy (or digital copy) clearly identifies the form as a "purchase order". Specifically with purchase orders, ISO requires specific information to be on the PO, and you need to keep records of the purchase order (which the software should).

Again, if your procedures requires something, then yes you must do it (or change your procedures).

Thank you!

 

[Kronos147]

Does my software generated purchase order need to print a form# on it to keep us ISO9001 compliant?

Documents must be controlled. The ERP is a control. Ask "can someone change the form in the ERP without authorization?" If the answer is "no", it is controlled, no?

 

[mattador78]

Documents must be controlled. The ERP is a control. Ask "can someone change the form in the ERP without authorization?" If the answer is "no", it is controlled, no?

I agree our ERP produced documents have identifiers in the templates on the system but the identifiers arent printed on each PO raised.