Legacy Forms - Should Change Control apply to legacy forms?

E

ewh3356

#1
Quick question... If you have legacy forms that you want to renumber (three companies being rolled into one), should any type of change control be required other than pasting a sticker that states "FORM XYZ Rev A SUPERCEDES FORM ABC Rev B" on the face of the form original (hard copy or electronic file, as the case may be)? Shouldn't there still be some sort of change document? Or is it acceptable to do this across the board to legacy forms?
There are no Quality procedures to cover this here, yet.
TIA!
 
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C

Craig H.

#2
You are right, I don't know of any requirement. Personally what I would do is to come up with the form you want to end up with and issue it as a new document. Then obsolete the old documents with a note in the revision history referencing the new document. But, I am using an electronic system (QSi) and it would take less time for me than it has taken to type this response.
 
E

ewh3356

#3
Thanks for the quick reply. I wish it were that easy... the whole reason it is being done this way is to avoid any type of "signing party". I suggested that a blanket change order with all of the affected forms listed would suffice, but doubt that was considered.
On top of it all, now all legacy forms will have two numbers on them, the new number and the superceded number.
I have heard of this being done in the industry (aerospace), but admit to not understanding how such an approval gap can be allowed.
 
C

Craig H.

#4
Are the forms really the same across all 3 companies? If so, how did the differing form designations come about? If not, the only way to do it is a signing party, after the differences have been reconciled.
 
E

ewh3356

#5
We are trying to combine three entities into one entity, with a single numbering system, eliminating duplication wherever we find it.
The problem stems from an inadequate quality procedure which does not address blanket ECNs, and ECNs are numbered based on the document being changed, i.e. 12345-ECN001. This has prevented the management in charge of allowing a blanket ECN. I have pointed out that it would be a relatively simple matter to update the procedure to allow for blanket ECNs, then write the first one to change the legacy form numbers. Management is all for rewriting the procedure, but only as part of another data control initiative I am heading up, and not before these forms are changed. At least my input was considered. I think I've put up enough fuss about this issue, and it's time to pull my neck back in. The situation will be different by the time this initiative is complete.

Thanks so much for your input!:thanx:
 
J

John Martinez

#6
Quick question... If you have legacy forms that you want to renumber (three companies being rolled into one), should any type of change control be required other than pasting a sticker that states "FORM XYZ Rev A SUPERCEDES FORM ABC Rev B" on the face of the form original (hard copy or electronic file, as the case may be)? Shouldn't there still be some sort of change document? Or is it acceptable to do this across the board to legacy forms?
There are no Quality procedures to cover this here, yet.
TIA!
So long as whatever you do, including changes meet your requirements, and assuming your requirments (document control procedure) meets whatever standard you are working to, it should be acceptable.
 
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