Level of Management Representative in Organization Chart

P

PE-2011

#1
Hi Friends,

Can anyone tell "Level of Management Representative in organization chart?"
Can you send a sample of an organisation structure showing level of MR?
Can an organization have two Management Representatives?

Maheswari.
 
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#2
Hi

The following answer is based on ISO-14001:

1. There is no specific level (I assume that you are referring to Senior Management, Middle Management, Junior Management etc.) prescribed in the standard for a Management Representative. The requirement is that the "TOP MANAGEMENT" appoints the Management Representative. He/She should have access to the top management to support the review process
2. The standard says: "top management shall appoint (a) specific Management Representative(s)"; the (s) at the end of the quote indicates that there can be more than one Management Representative.

In practice, I have seen that senior managers are appointed as Management Representatives in most of the organizations. This helps the coordination better.

As for the position of the Management Representative in the organization chart, it depends on his/her other responsibilities within the organization. It is possible that the Management Representative has a dotted line relationship with the top management.

With kind regards,

Ramakrishnan
 
P

PE-2011

#3
Thanks Dr. Ramakrishnan,

What i want to know is when we draw an organization chart, where will be the position of MR. What is my knowledge is MR's role is same in all organization. However, your quote is "As for the position of the Management Representative in the organization chart, it depends on his/her other responsibilities within the organization". Is it? MR's responsibility defer in different organizations? Maheswari
 
P

PE-2011

#4
Dear Dr.Ramakrishnan,

ISO 14001 stating about MR as mentioned by you. Where as ISO 9001 speaking appointing Management Representative only not representative(s) and ISO 27001 not speaking about top management and management representative.

Can you confirm whether one organization can appoint two MRs.

Regards
Maheswari
 
#5
Thanks Dr. Ramakrishnan,

What i want to know is when we draw an organization chart, where will be the position of MR. What is my knowledge is MR's role is same in all organization. However, your quote is "As for the position of the Management Representative in the organization chart, it depends on his/her other responsibilities within the organization". Is it? MR's responsibility defer in different organizations? Maheswari
Yes, indeed. The MR is generally a senior manager who has other functional responsibilities. For example, in the organization I worked earlier, the following functional heads were appointed as MRs (in different units): Company Secretary, Quality Assurance Manager, Plant Services Manager, Research & Development Manager, Business Excellence Manager and Environmental Coordinator. Their position in the organization is well defined and the organizational chart normally reflects that.

Let me be clear; the responsibility of MR is defined by the ISO standard (e.g. ISO 14001) and it has to be the same for all the organizations. It is the OTHER responsibility that may be different for different individuals appointed as MR.

Hope the above helps.

With kind regards,

Ramakrishnan
 
P

PE-2011

#6
Hello friend, thanks a lot. now according to this clarification, when preparing an organization chart, where will be the position to show. MR will be next to top management level? MR position will be equal to Manager level? or bottom level?

One organization can have two MR for same system or can handle different system.

Regards
Maheswari
 
#7
Hello friend, thanks a lot. now according to this clarification, when preparing an organization chart, where will be the position to show. MR will be next to top management level? MR position will be equal to Manager level? or bottom level?

One organization can have two MR for same system or can handle different system.

Regards
Maheswari
I guess you're speaking about the structure organisation's chart and in that case we don't have to abide that much by what all standards have said. MR can be like an assistant to the GM or CEO or COO and other departments managers can report to him along with his line manager which is the GM/CEO/COO. This is a good level of delegation however, in some cases and depending on the other given validation and the bylaws and how the organisation is being managed in a hierarchy/one man takes all responsibility or there's some level of decentralisation along with the delegation. many managers representation might induce bureaucracy. On the other hand, it might make it easier and faster if he also acts as a spokes man and not just an executive assistant manager. So it all depends on the kind of wide or narrow scope of validation and the management style your organisation is adopting and that also will be decided by considering the salary scale and annual budget availability to create such position and classify it in the C level or bottom level.
 
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