Local Control Document procedure....define it or not?

#11
I guess what is really irritating me is that the auditor is saying it must be controlled simply because it is a doc that lists dimensions to check in-process - does not matter if we say the doc is reference only. He said it cannot be ref only. How can he impose that upon us??? Reference is simply that - reference only - same as a gage that is not calibrated.

The reference inspection being performed is not buying off the operation/product at that point either. The next process operation buys off the part in its final stage.
I completely understand your irritation - more so since he's the first to mention it (apparently). In this instance, I'm going to side with him. The idea of anyone using information - or measuring equipment to make any decisions about whether something is 'good' or 'bad' without knowing the 'reference' is approved, accurate, relevant etc. is not a good situation!

If they need it, control it, if not, get rid of it! Frankly, I'd take a long hard look at the value this document brings. It may just be a 'comforter' for the people who use it - and therein lies a problem. One day, something will change and BAM! Rejects! Or worse.
 
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Crusader

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#12
Yes or no: do local controlled docs have to have a documented procedure? We've always been told "no".
Local = one person has a doc or a few docs in his or her control on their pc and not shared.
 

Crusader

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#13
I completely understand your irritation - more so since he's the first to mention it (apparently). In this instance, I'm going to side with him. The idea of anyone using information - or measuring equipment to make any decisions about whether something is 'good' or 'bad' without knowing the 'reference' is approved, accurate, relevant etc. is not a good situation!

If they need it, control it, if not, get rid of it! Frankly, I'd take a long hard look at the value this document brings. It may just be a 'comforter' for the people who use it - and therein lies a problem. One day, something will change and BAM! Rejects! Or worse.
The doc is not used to make a good or bad decision. It's just there to give ballpark level of comfort.
We're going to get rid of it.
 

qusys

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#14
Yes or no: do local controlled docs have to have a documented procedure? We've always been told "no".
Local = one person has a doc or a few docs in his or her control on their pc and not shared.
If you put the question in these terms, it could be an issue. If "local" is related to only one person ( a document belonging to someone which resides in his/her pc or paper folder) and if the person uses this as a procedure that has direct impact on product quality, I would see a problem, because the organization does not assure the standardization and process could not be in control. In fact another person could also use another document ( personal), different from the previous one, and the entire process of documentation control could be not effective.
:bigwave:
 

Crusader

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#15
If you put the question in these terms, it could be an issue. If "local" is related to only one person ( a document belonging to someone which resides in his/her pc or paper folder) and if the person uses this as a procedure that has direct impact on product quality, I would see a problem, because the organization does not assure the standardization and process could not be in control. In fact another person could also use another document ( personal), different from the previous one, and the entire process of documentation control could be not effective.
:bigwave:

Sorry...using my iPhone to post today. Don't mean to be short or rude to anyone.
Umm, to ansr your reply, on page 1 Of thread I listed how it is used.
 

qusys

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#16
Sorry...using my iPhone to post today. Don't mean to be short or rude to anyone.
Umm, to ansr your reply, on page 1 Of thread I listed how it is used.
I have read it again now.
Probably , based on the risk you encounter, you could update the procedure for document control, establishing how these kind of documents are "controlled", I mean assigning a precise responsibility to the spv.
You can also establish how to provide back up copy just in case of pc crash, and how you update the same document and inform affected personnel.
This is only a suggestion of mine
hope this helps
:bigwave:
 
Last edited:

Jim Wynne

Staff member
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#17
I guess what is really irritating me is that the auditor is saying it must be controlled simply because it is a doc that lists dimensions to check in-process - does not matter if we say the doc is reference only. He said it cannot be ref only. How can he impose that upon us??? Reference is simply that - reference only - same as a gage that is not calibrated.

The reference inspection being performed is not buying off the operation/product at that point either. The next process operation buys off the part in its final stage.
How and why is the document used?
 

Crusader

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#19
Now, I've got 2 auditors who do not agree with each other on this item! Fortunately, the lead assessor is on my side.

Nevertheless, I believe we will be more specific with controlling docs after this audit. :)

Back to the other areas audit going on now.....bye!:bigwave:
 

Crusader

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#20
Great 4 day recertification audit with only 4 findings - all minor. The answer to the original post is "yes". Basically, all forms of doc control must be defined. But that is not what we were told awhile back. So, more work for me. Keeps me busy....:)
 
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