Looking for an ECO/ECN logging software

M

mda411

#1
Hello to everyone.
I am new to this forum. I am the sole documentation person at my company. I have looked at lots of discussions on here but can not seem to find what I am looking for. I am looking for an ECO/ECN logging software that I can use. I just need something simple and was hoping I could find a freebie or shareware program online. I need to be able to search the ECO's for a particular part that was changed too. Any suggestions would be much helpful.

Thanks in advance!

Marvin
 
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Wes Bucey

Quite Involved in Discussions
#2
Hello to everyone.
I am new to this forum. I am the sole documentation person at my company. I have looked at lots of discussions on here but can not seem to find what I am looking for. I am looking for an ECO/ECN logging software that I can use. I just need something simple and was hoping I could find a freebie or shareware program online. I need to be able to search the ECO's for a particular part that was changed too. Any suggestions would be much helpful.

Thanks in advance!

Marvin
I've discussed this situation a number of times when discussing Configuration Management and Electronic Document Management..

The primary obstacle is HOW the information was entered in the legacy documents.

Often, the original [legacy] documents contained in the computer are merely "pictures" of hard copy documents run through a scanner. Thus, they can't be searched for a string of alphanumeric figures.

If, however, the documents have text identifiers or "meta tags," then most search software, even Google Desktop, can perform the search and retrieval.

Tell us some details about your legacy documents to be searched and perhaps we can steer you to a solution to your problem.
At the minimum:
file extension ( for example: .doc, .pdf, .dat, .jpg, .apd, .dwf, .bmp, .gif, .mdb, .mif, .odb, .ods, .ppt, .psd, .rtf, .seq, .svg, .wk1, .wks, .wp, .wp4, .wp5, .wp6, .wpd, .wpp, .wps, .xls)
Be aware, though, there is no standardization to filename extension usage, and many different people have used extensions to apply to many different things. Most lists only attempt to provide likely guesses of what something is apt to be. Programs that can make use of many of those extensions can be found on the Guide to Free Software.
general type of file referred to (text, drawing, spreadsheet, database)

It would also help to see what both the Engineering Change Document and the base document (the one to which the change refers) contain - sometimes the organization follows the ASME protocols and things can be a lot simpler to unravel than when the organization has an undocumented system for document creation and revision.

Bottom line:
Depending on your legacy documents, this can be a piece of cake or a nightmare!
 

Wes Bucey

Quite Involved in Discussions
#4
I would only be searching within Microsoft Word documents.
OK
Depending on the number of documents and the number of different computers within your network on which the documents you want to search are stored, you may be able to get by with the FREE Google Desktop
(http://desktop.google.com/features.html)
Google Desktop makes searching your computer as easy as searching the web with Google. It's a desktop search application that provides full text search over your email, files, music, photos, chats, Gmail, web pages that you've viewed, and more. By making your computer searchable, Desktop puts your information easily within your reach and frees you from having to manually organize your files, emails and bookmarks.

Google Desktop doesn't just help you search your computer; it also helps you gather new information from the web and stay organized with gadgets and sidebar. Google Gadgets can be placed anywhere on your desktop to show you new email, weather, photos, personalized news, and more. Sidebar is a vertical bar on your desktop that helps you keep your gadgets organized.
or FREE Google Desktop for enterprise
(http://desktop.google.com/enterprise/index.html)

If you need to search across a network and websites maintained by your organization, you need more high-powered stuff. Google offers some business apps (at a price) to do that. You can find some more information here:
http://www.google.com/enterprise/intranet_search.html#utm_medium=et&utm_source=us-en-et-bizsol-0-finderB-all&utm_campaign=en


DISCLAIMER:
I HAVE NO PERSONAL FINANCIAL CONNECTION WITH GOOGLE!

Added in edit:
I recommend Google over other free software simply because it has a greater probability of being upgraded and supported than most other freeware (which freeware may be currently better than the Google stuff.)

 
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