Management Review Minutes and Pareto Charts

G

Greg B

#11
little__cee said:
Hello All!

I'm getting ready to "host" my first Management Review meeting next week and have been reviewing the minutes from previous meetings.

All Mgt. Review minutes are kept in a binder. ALSO in this binder are the pareto charts from our monthly pareto meetings only from the month that the Mgt. Review meeting was held. That was confusing - we have 4 Mgt. Review meetings per year and 12 Joint Supervisors (pareto) meetings. Right now there are 3 sets of pareto chart information in the Management Review Minutes binder along with the 3 previous meeting minutes from 2003. <a href='http://www.smileycentral.com/?partner=ZSzeb008' target='_blank'><img src='http://smileys.smileycentral.com/cat/4/4_12_2.gif' border=0></a>

I cannot find anything that requires me to keep pareto charts. I could start a separate folder/binder for them if this is necessary but I'd like to keep the Management Review minutes "pure" and not include extra information.

Does anyone else keep pareto charts? Our Management Responsibility procedure dictates that I save the Mgt. Review minutes. Thanks for any help.
Little-Cee,

If you cannot FIND anything that says you do not have to keep your charts then YOU don't have to keep them. YOU write your own system. However, you also REVIEW your own system. Bring this up at the management meeting and ask them do they want to maintain the Pareto Charts as a controlled item?

I send out an agenda for each Management Review meeting, about two weeks in advance, and then make sure everyone posts there Pareto charts etc to me before the meeting starts and I collate them all into a PowerPoint Presentation OR ,if they are good enough, they place their own charts and Dot points in the slide show (It is on a public server). At the end of the meeting I write a set of minutes and both the minutes and slide show are filed as read only in the Management Review electronic file. I then have one easy point to find reference material for audits etc or bring them up for the next meeting. We do not keep minutes or charts etc from our weekly or monthly management or supervisory meetings. We prepare actions from these meetings but they are not maintained as quality records. I hope this helps.

Greg B
 
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