buffalo_hua said:
As far as know, once per year is enough. Why 4 times per year? too enigmatical!!
Some perform reviews more than once a year for the following reasons:
- To provide a clear and public forum of communication of action items and resolutions
- So that the appropriate people have a clear (and relatively current) picture of the health of the system and organization
- To ensure that people are following through on their responsibilities to the system (this may be more common in organizations with a younger, less mature system)
- To provide more frequent opportunities to discuss Improvement options in a group setting - meaning that others are around to validate/question the potential Improvement activities
- To provide a group setting in which concerns can be discussed regarding the system (Example - Resources. If Resources are inadequate, why wait a year to discuss this. And another department may have abundant resources it may be willing to share)
- To develop a formal mechanism by which aspects of the Management System are discussed in an on-going manner
The point is, buffalo_hua, that many people and organizations have realized that it is better to have a Management System that works for them, instead of them working for the Management System. They pick a frequency and agenda that is meaningful to their organization.
My company used to have Management Review once a month, where we would review the previous month (and nothing else except the Year-To-Date numbers). But meant we were looking at the individual trees, except at the September Review where we would look at the yearly numbers, trends, etc....the forest, if you will.
However, the monthly sessions became more of a nagging session, where I would have to remind people to do things...of no benefit to anyone. I am not paid to babysit Senior Managers. We now have Management Review once a quarter (except for September, which is the annual review).
It is important to develop a system that works for you...with you...and remember to continually evolve and improve it, as your organizaion evolves and improves!
