T
Thank you Jen Kirley. I am currently moving all obsolete documents into an obsolete folder on a drive that only my General Manager and I have access to. The only way an obsolete document could be in circulation is if I failed to pull it after it became obsolete. Instead of renaming the file, I simply add a watermark to the document "Obsolete [date of obsoletion]". I agree, I don't want to make this too difficult and that is why I'm trying to see if I can get rid of the obsolete list.
Somashekar, thank you for the good idea. I may see if there is a way I can do this, but I have one concern. Wouldn't the list then look like:
Doc X - rev A
Doc X - rev B
Doc Y - rev A
Doc X - rev C
Doc Y - rev B
...and so on. It seems the list would still be extremely long after several revisions with a lot of "junk" cluttering it up.
One thought for everyone to consider, if the point of my Master Doc List is to identify location, retention, and retrieval, wouldn't it be pointless to have obsolete here? I don't want everyone in my company to know how to access obsolete docs. If they need to reference back to one for whatever reason, they will have to come talk to me anyway and I know where they are.
Either way, I appreciate everyone's feedback.
Somashekar, thank you for the good idea. I may see if there is a way I can do this, but I have one concern. Wouldn't the list then look like:
Doc X - rev A
Doc X - rev B
Doc Y - rev A
Doc X - rev C
Doc Y - rev B
...and so on. It seems the list would still be extremely long after several revisions with a lot of "junk" cluttering it up.
One thought for everyone to consider, if the point of my Master Doc List is to identify location, retention, and retrieval, wouldn't it be pointless to have obsolete here? I don't want everyone in my company to know how to access obsolete docs. If they need to reference back to one for whatever reason, they will have to come talk to me anyway and I know where they are.
Either way, I appreciate everyone's feedback.