Microsoft Teams to manage Internal Audit System?

#1
Hi All,

Has anyone used Microsoft Teams to manage their internal audit program? I am looking for a new way to keep up with the schedule of internal audits and track when they are completed.

Teams also seems like it would be useful for tracking the actions that come out of the internal audits but do not go to a full CAPA process.

Thanks!
 
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JoshuaFroud

Involved In Discussions
#2
Good Morning Jam

I have no experience using Teams for audit purposes, however, having used it as a communication tool I am not sure how you would use it to track audits and "recommendations for improvement"

The other issue I could see is how information would be retained over a period of time or shown in an audit without putting a live screen in front of an auditor (something I attempt to never do).

To track my internal audits I use a fairly simple calendar put together in excel with the auditable areas on one axis and months on the other. Then colour the cells that correspond to planned, completed or postponed audits. This gets updated, printed and signed by the Operations Director quarterly and filed in our audit file. Non-conformances generate audit actions (Tracked in a database maintained by the Quality Department) rather than CAPA and recommendations for improvement are only communicated through the audit report.
 

Kirby

Involved In Discussions
#3
Joshua,
Part of your post caught my interest. I have in the past kept separate CAR files associated with audits than for all other CARs. The organization that I am currently with has determined that all CARs are CARs and are maintained in a common file. I know my reasons for my preference, I would appreciate it if you could share your thinking regarding this subject.
Also, do you not issue CARs for internal audit NCs, or do you use a different term for those (audit actions)? Is this common?
 

Randy

Super Moderator
#4
Why not just an excel spreadsheet? I've quite a few clients, many with multiple locations, and that's what they do
 
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