Microsoft Word - How to make high-light go away after text is put in

NikkiQSM

Quite Involved in Discussions
#1
I am trying to make a document using word, where the text area is high-lighted, but when the text is put in the high light disappears.

The text areas are locked down - so the user can only put in the text in that area.

Thoughts / Ideas?

I am being asked to keep the highlight areas so identify the text spaces, but management wants the high-light to go away after the text is added because when they print the document in black and white - it makes the text difficult to read.

I am using yellow high-light which is the best / clearest looking when printed.

Thanks in advance!
 
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julsbear

Involved In Discussions
#2
Select the Conditional Formatting Menu
Select Rule Type:Format only cells that contain
Select Blanks from the Cell Value Drop Down Menu
 

NikkiQSM

Quite Involved in Discussions
#3
Select the Conditional Formatting Menu
Select Rule Type:Format only cells that contain
Select Blanks from the Cell Value Drop Down Menu
This is an option in Word? Could you tell me where the Conditional Formatting Menu is? I have only seen that option in Excel before.

Thanks in advance.
 
L

lfrost

#5
I am trying to make a document using word, where the text area is high-lighted, but when the text is put in the high light disappears.

The text areas are locked down - so the user can only put in the text in that area.

Thoughts / Ideas?

I am being asked to keep the highlight areas so identify the text spaces, but management wants the high-light to go away after the text is added because when they print the document in black and white - it makes the text difficult to read.

I am using yellow high-light which is the best / clearest looking when printed.

Thanks in advance!
If you have protected the document. You can add fields that will allow input with a "drop-down" box. The boxes are highlighted and the highlights don't print.

The "drop-down" box is in the Developer menu. This option is usually turned off in Word and must be turned on in the options window.

Position the cursor on the document that you what the "drop-down" box. Select the Developer menu and select the "Combo Box Content control" icon. This will insert the drop-down box where the cursor is located. You can then type in any directions you wish, or leave the box blank. The box will expand as text is entered into the box.

Before you print, save the document by protecting it. The drop-down box will not be protected and the cursor will highlight the box "pointing" where the text needs to be entered. When printed, the box will not print and there will be no highlighting.

Hope this helps!
 

Michael_M

Trusted Information Resource
#6
I have not done this so I do not know if it will work or not, but can you embed an excel document with the conditional formatting into the word document.
 
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