Moving to a Paperless Electronic Documentation System - Seeking Ideas

W

WALLACE

Tam

Yeah,
Tam knows me all right.
I've always had a high regard for Tam.
Wallace.
 
M

Mustang

Tam knows everybody! He's a good man.
That means I've probably met you too. Small world.
 
W

WALLACE

Who are you Mustang?

Mustang,
You've just got to let me know who you are in reality.
Wallace.
 
R

ralphsulser

Paperless sysyem-records

Can a paperless system involve eliminations of hard copy records/documents and full file cabinets by scanning in the originals to computer files and disposing of the hard copies?
I am sure many of you are filling up file cabinets, and storage areas with boxes of documents with limited space. Is scanning to computer files acceptable for ISO or TS 16949? I cannot find any reference to this in the standards.
 
M

mshell

Scanning is acceptable and has worked for me in the past. Not only are the records backed up but they remain legible, identifiable and retrievable. IMO it is much safer to maintain records electronically as they are less susceptible to damage. Ultimately, it is up to the organization to decide how they will maintain documents and records. Hope this helps
 
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ralphsulser said:
Can a paperless system involve eliminations of hard copy records/documents and full file cabinets by scanning in the originals to computer files and disposing of the hard copies?
Yes, I agree with Mshell. The type of media is irrelevant as long as the documents remain legible, identifiable and retrievable.

/Claes
 
R

ralphsulser

Thanks for the input.
I understand about the systems documents and procedures, but was unsure about the actual records verifying the results, such as checksheet and X bar and R charts.
Appreciate your help :bigwave:
 

Wes Bucey

Prophet of Profit
ralphsulser said:
Thanks for the input.
I understand about the systems documents and procedures, but was unsure about the actual records verifying the results, such as checksheet and X bar and R charts.
Appreciate your help :bigwave:
Scan is fine for legacy documents (already created.)

At some point, you may acquire digital instruments for inspection which directly input data into computer record where they can be manipulated to your heart's content. Given that, only the hard data needs be retained, since the reports (xbar and R charts) for any given time period or machine or operator can be generated any time. This is a big consideration when considering file storage and retrieving files.
 
A

Al Dyer

Just a thought that comes up with paperless systems:

How many of us "computer savvy" quality people here also have a drawer full of paper documents within the grasp of our fingertips, "just in case" :mg:

I don't believe there will be any type of hard document-less in our lifetime, whether it be paper, plastic or good old fasioned canvas. The technology is not there just yet to preclude deletions, copies, renames etc... or just plain old human error or deviousness.

Al...
 
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