Hi All,
This topic has been around in many threads and as usual I have caved in to reason and logic and added my two cents worth.
IMHO
'USE WHATEVER YOU WANT' is my motto for documents but rest assured I do have a template for those poor unfortunates in my organisation that cannot think of a medium they like. Attached is my BASIC model, it contains none of the fanfair of many of the regurgitated templates that nearly everyone uses. We have Scope, References and Process/s. That's all we need and all that the workers said they wanted. They did not want to wade thru all of the other 'JUNK', as they put it, before discovering what they were supposed to do. We had a big clean out last year and dumped all of the unncessary QA invoked stuff such as:
Definitions,
Approval Date,
Last reviewed date,
Authorised by,
Created date or ,
Created By,
Document History,
Approval History,
Relationship to any clauses in the Standard.
Much of this is contained in the document database and therfore does not need to be duplicated.
Our documents have a Title, Document Number (related to area eg: Supply-12) Revision Number and Page Numbers.
We do not put anything about controlled or uncontrolled on our documents as this is known to all and if they are found using uncontrolled documents after one day they also know that they will face a NC.
Our staff use Videos, Flowcharts, Web Pages, CAD Drawings, Process Maps, Excel Spreadsheets etc to make Work Instructions and forms. I simply ensure that they are controlled by the Quality Department (thru our standard Document Control Procedure). i.e registerd with a number, release date and how many pages etc. It works for us and makes my life a lot easier when it comes to document changes. People suggest changes to a 'document' thru their chain of command and after approval they are sent to QA for publishing. They are placed on the intranet and audited along with all of the other documents periodically.
Greg B