New position and AS9100 audit is 1 month away- need advice

J

Justonemore

#1
Hello everyone,

I very recently started with a company as their new Quality Manager. The company is AS9100 certified and is 1 month away from the recertification audit. Being a quality manager is not new to me and I am familiar with AS9100. However, every audit I have been through, I have had ample time to prepare. With only 1 month to learn the details of a new system, handle the day to day job, and prepare for the audit, I am spread thin.

Could anyone offer some advice on the best way to prepare for an audit with short notice? Has anyone been a similar situation?

I appreciate any advice.

Thank you.
 
Elsmar Forum Sponsor
J

Justonemore

#3
Hi Sidney,

No we are not transitioning to Rev D. I decided as it is a new system (to me at least) it would be best to stay at Rev C.
 

howste

Thaumaturge
Super Moderator
#4
Do you have the audit schedule from the lead auditor yet? If the system is set up correctly you shouldn't need to do any system preparation before the audit. I would be sure to identify the key contacts that the auditor(s) will need to talk to and identify guide(s). You might want to do a quick dry run audit to familiarize yourself with the processes.
 

Coury Ferguson

Moderator here to help
Staff member
Super Moderator
#6
Hello everyone,

I very recently started with a company as their new Quality Manager. The company is AS9100 certified and is 1 month away from the recertification audit. Being a quality manager is not new to me and I am familiar with AS9100. However, every audit I have been through, I have had ample time to prepare. With only 1 month to learn the details of a new system, handle the day to day job, and prepare for the audit, I am spread thin.

Could anyone offer some advice on the best way to prepare for an audit with short notice? Has anyone been a similar situation?

I appreciate any advice.

Thank you.
Rely on available resources from other groups within your organization. Any people that are still there, and such. They will be your best help, in my opinion.
 

Sidney Vianna

Post Responsibly
Staff member
Admin
#8
Hi Sidney,

No we are not transitioning to Rev D. I decided as it is a new system (to me at least) it would be best to stay at Rev C.
OK. That makes things much simpler for this upcoming audit. Things you can do:

1. Try to find out why your predecessor left. Too many times quality people leave a job for being unable to effect change they see necessary in order to maintain a compliant system. No real commitment and support from leadership is a constant failure mode.

2. Find out who the auditor(s) coming are. If they have been there before, you can peruse the audit reports they generated and see if they have areas of special attention. Most auditors do. Try to find out from your colleagues what is the auditor approach, so you can prepare yourself.

3. Obviously, ensure that your customer complaints, quality escapes, internal CAR's, OASIS feedback loops and action items are being acted upon or satisfactorily closed.Pay attention to how your organization is reporting process effectiveness.

4. When the audit team shows up, be open about the fact that you are new in the position and try not to be defensive. If there are valid NC's, don't push back. Use the opportunity to gage how truly committed to quality your leadership really is.

Good luck.
 
Last edited:

Kronos147

Trusted Information Resource
#9
When I started with ESM Aerospace, there was a MR there who was on contract and was being transitioned out of the company. Our audit was in two weeks. I printed the quality manual and every procedure, work instruction, and form I could identify. I created a three ring binder. I created a list of what was in the book.

I met with key players. I asked them about their process, their control, documents, and KPI's. When I could, I confirmed their use (or non-use) of the documents in the binder.

During the audit, the MR struggled a little bit (because of nerves?), and as it turned out, I was able to answer a lot of the questions the auditor had. In other words, I had a pretty good grasp of the system at that point (two weeks in).

During the process of the audit, the auditor found issues (Control of Docs/Records being one of the biggest). These were the some of the same issues I recognized. I had a few ideas roughed out for making things a little bit easier (like creating network shares for document control - I have an IT background).

I think the auditor saw a major in doc control. I think my plans were the difference between major and minor.

I can say the experience was enlightening and I think that is a great way to learn is by auditing.
 
Thread starter Similar threads Forum Replies Date
was named killer AS9100 FAIR - True Position hole out by .0011" on 50 parts AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 11
J New Job Position - Achieving ISO 13485 Certification ISO 13485:2016 - Medical Device Quality Management Systems 4
J CMM Programmer position - Baltimore Maryland Job Openings, Consulting and Employment Opportunities 0
T Question about Quality Department employee position titles Quality Manager and Management Related Issues 10
L Form-dependent position prevention control FMEA and Control Plans 1
B Minitab Type 1 Gage Study on True Position Question Measurement Uncertainty (MU) 1
M Informational EU – Official position on EUDAMED delay Medical Device and FDA Regulations and Standards News 6
F Position of Quality Manager - Can the organization's Quality Lead be shown as Quality Manager of the lab as well? ISO 17025 related Discussions 5
Proud Liberal Cp / Cpk on position using multiple MMC bonuses Capability, Accuracy and Stability - Processes, Machines, etc. 2
F Conversion of coordinate dimension holes to position dimension Design and Development of Products and Processes 3
B Design of fixture checking including Position of hole and slot General Measurement Device and Calibration Topics 5
CCaantley Stepping Down from my quality manager position soon After Work and Weekend Discussion Topics 18
M Informational COCIR Position Paper Harmonisation of Standards for Medical Devices Medical Device and FDA Regulations and Standards News 0
B True Position Measurement Inspection, Prints (Drawings), Testing, Sampling and Related Topics 9
F Holes position inspection - Calculation of centre distance and plug sizes of a gauge Inspection, Prints (Drawings), Testing, Sampling and Related Topics 5
M Position paper Team NB Statement - Patient safety EU Medical Device Regulations 0
F Position tolerance check gage manufacturing Inspection, Prints (Drawings), Testing, Sampling and Related Topics 8
P True Position vs X and Y Dimensions Inspection, Prints (Drawings), Testing, Sampling and Related Topics 7
Q How to perform Process Capability for true position Statistical Analysis Tools, Techniques and SPC 10
Ron Rompen Ford Method - Position Capability with MMC Modifier Capability, Accuracy and Stability - Processes, Machines, etc. 14
M True Position / GD&T - I'm staring at this drawing and I'm lost Inspection, Prints (Drawings), Testing, Sampling and Related Topics 4
O How to deal with Multiple Datums - Position with respect to Multiple Datum Feature Inspection, Prints (Drawings), Testing, Sampling and Related Topics 7
Proud Liberal Cpk on Position w/ MMC on Location and Size Capability, Accuracy and Stability - Processes, Machines, etc. 3
E Position of a milled hex - Print Callout Inspection, Prints (Drawings), Testing, Sampling and Related Topics 3
N True Position of slot Boundary with MMC Inspection, Prints (Drawings), Testing, Sampling and Related Topics 5
J True Position Question Inspection, Prints (Drawings), Testing, Sampling and Related Topics 2
J Position Tolerance Called to Datums with MMC Inspection, Prints (Drawings), Testing, Sampling and Related Topics 5
N Procedure for determining pinhole position in condom Inspection, Prints (Drawings), Testing, Sampling and Related Topics 1
M Measuring the True Position of a Cylinder's Pierce Point Inspection, Prints (Drawings), Testing, Sampling and Related Topics 5
M Offered Management Position - Limited Experience - Any Concerns? Quality Manager and Management Related Issues 13
C Dose Mapping - How to relate back to Routine Monitoring Position ISO 13485:2016 - Medical Device Quality Management Systems 3
T Optical Comparator measuring of Position of a Threaded Hole Inspection, Prints (Drawings), Testing, Sampling and Related Topics 1
A Shall I apply for this job position (Quality Manager)? Career and Occupation Discussions 5
E Composite Position Calculation on a 12 X 4 Hole Pattern Inspection, Prints (Drawings), Testing, Sampling and Related Topics 13
M Manager IMS (9001, 14001, 18001) Position in Organisation Chart ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 17
V GD&T Interpreting Datums in Two Single Segmented Position Tolerances Inspection, Prints (Drawings), Testing, Sampling and Related Topics 5
M True Position and MMC (Dilemma Between Engineers) AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 3
D Just starting out looking to get into a quality engineer position Career and Occupation Discussions 2
P MDD position on Final Inspection/Release Employee Experience/Training EU Medical Device Regulations 1
S Tab to circle True Position? Inspection, Prints (Drawings), Testing, Sampling and Related Topics 3
S GD&T Callout for Diametrical True Position Manufacturing and Related Processes 6
S Moving to a New Company for a New Position Coffee Break and Water Cooler Discussions 3
M Zero Tolerancing on True Position using MMC (Maximum Material Condition) Inspection, Prints (Drawings), Testing, Sampling and Related Topics 6
L ASME Y14.5 Coaxial Feature Toleranced with Position w/o Reference Datum Design and Development of Products and Processes 2
M Surface Profile and True Position Question Inspection, Prints (Drawings), Testing, Sampling and Related Topics 5
D True Position with 1 hole (Datum B) at the Radius Part Inspection, Prints (Drawings), Testing, Sampling and Related Topics 6
M Position vs. Concentricity vs. Runout - Measurement of a Tube Inspection, Prints (Drawings), Testing, Sampling and Related Topics 4
L GD&T Bonus Tolerance - Checking True Position of a Pierced Hole Inspection, Prints (Drawings), Testing, Sampling and Related Topics 9
C Using a Pin Gage to check True Position of Inline Holes, Design, Tolerance. Etc Inspection, Prints (Drawings), Testing, Sampling and Related Topics 1
C Checking True Position with Pin Gage Measurement Uncertainty (MU) 3

Similar threads

Top Bottom