Normal way to 'Cancel' an Attachment to Procedure?

T

TEJ09242010

#1
Hello All,

I'm in the process of revising a procedures for an activity a group of our project is currently using. This might seem a trivial question but I have three attachments (numbered separate from the procedure so they can be revised/changed independently) and one of them we are finding superfluous and wish to just cancel.

The attachments will be out of sequence, skipping from 01 to 03 as we're cancelling 02, but I have the attachments listed as reference documents on the main procedure. Do I just type 'CANCELLED' next to Attachment 02 on the procedure and update the revision log or is just noting the cancellation in the revision log necessary?

Secondly, I'm wanting to change the numbering convention (was numbered before we had a formal convention) of the procedure and it's attachments. What's the most normal way to do this?

Thanks in advance for any assistance.
 
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Wes Bucey

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#2
Just offhand, I'd suggest the entire procedure needs revision to accommodate the addition/subtraction of any amendments or exhibits to the procedure now or in the future.

Generally speaking, in the age of computers, special numbering systems for documents are superfluous. It is a topic which arises frequently here in the Cove. I wrote about it as recently as last month in this post.

The U.S. Government was particularly obnoxious in handling piecemeal revisions to documents and, sadly, many organizations took the U.S. approach as the gold standard.

Essentially, the government used to send 10 or more pages of revisions to a 100+ page document and the recipient was supposed to go to the document, remove the obsolete pages and replace them with the new ones, which always included a revised "revision page" listing all the revisions and dates. (saved entire forests, but illustrated "penny-wise and pound-foolish") Woe to the poor guy who had a package of revisions lost in transit (post office or his own mail room) or lost a page or misfiled a page and thus had an obsolete document. Now picture the machine operator receiving a packet of revisions to his procedures or work instructions and being asked to perform this clerical task when he has no desk, just an oily work space, and you can grasp the reasonableness of providing a complete document incorporating the revisions rather than asking document users to replace or discard "parts" of a document.
 
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