OHSAS 18001 external auditor finding personal interpretation?

Audit Coordinator

Involved In Discussions
#1
Hello All,
We just completed an external audit of the OHSAS 18001:2007 standard for our company. The external auditor found numerous minor findings one of which I believe is not justified.
The auditor states that our Internal Audit Procedure does not address when the audit schedule is to be developed.
1575395890763.png

So, I have created the internal audit schedule a month or more before the new fiscal year with regularity; no gaps. We have never missed having a schedule before the new fiscal year begins. Also, our procedure states ways in which we schedule internal audits and when they will be conducted. It has passed the OHSAS external audits in the past, with no findings in regards to our procedure or practice.
Below is a snippet of a portion of our Internal Audit Procedure:
1575396492006.png

So, we are thinking of refuting this nonconformance. I'd like to know what others think about this first.
Thanks!
 
Last edited:
Elsmar Forum Sponsor

John Broomfield

Staff member
Super Moderator
#2
Take another look at your documented procedure 10018 rev 4 clause 5.1.2.

It correctly requires you to vary the frequency of audit according to audit results. Is this what the auditor means by “developed”? Did the auditor ask for evidence that you had done this? How did you respond?

We are both having to guess because the nonconformity statement is incomplete and unclear (especially re the source of the requirement “developed”).

So, you could reject it on those grounds to see if it comes back with a nonconformity statement we can take seriously.
 

Audit Coordinator

Involved In Discussions
#3
Thank you for your response!
No, the auditor did not ask for evidence if we had changed the audit frequency due to audit results and if he had, we could show an example as evidence.
The auditor stated that we need to have a statement in our procedure to address when the audit schedule is to be developed.

I do not see this specific requirement of saying "when you will develop the audit schedule", in the standard. Seems silly and nit picky and there has never been an issue of it not being developed, say, by creating one after the year has begun, schedule creation being behind, or something like that. Having an internal audit schedule which is up-to-date and functioning, from the beginning of the fiscal year to the end of the year, to me, shows that we are compliant to this requirement.
 

John Broomfield

Staff member
Super Moderator
#4
So, reject it for failing to clearly identify the requirement in the standard or your procedure to develop the internal audit schedule.

Please let us know here how it goes.

Many thanks.
 

Audit Coordinator

Involved In Discussions
#5
Thanks John.
Even though I have only your response thus far, with good credibility, I will assume that others would have the same opinion as you and I will support rejecting it back to the auditor.
Our corrections need to be submitted by the end of December at which time, they will be evaluated as to whether or not we have come into compliance with all his minor nonconformances. So it will be sometime in January before we hear back regarding this situation.
I will report back after we have had a response.
 

Randy

Super Moderator
#6
Naa, 5.1.2 leaves variance of frequency up to the Lead Audit Coordinator and says "MAY" meaning you can in you wanna.

5.1.2 is not an absolute and allows for a decision to or not to.

Contest it.
 
Thread starter Similar threads Forum Replies Date
N Does OHSAS 18001 require organization to have AED (Automatic External Defibrillator) Occupational Health & Safety Management Standards 4
Q Correspondence between ISO 14001:2015 & OHSAS 18001:2007 ISO 14001:2015 Specific Discussions 2
D I heard that there is no new version of ISO 18001 OHSAS after 2017 version Occupational Health & Safety Management Standards 3
R OHSAS 18001:2007 Section 3 - Controlling Work Place Risks Occupational Health & Safety Management Standards 3
S OHSAS 18001: 2007 Evaluation of Compliance Occupational Health & Safety Management Standards 7
D Key steps to OHSAS 18001 Implementation Other ISO and International Standards and European Regulations 1
drgnrider Is there a specific OHSAS 18001 sign format? Occupational Health & Safety Management Standards 4
S OHSAS 18001 - 4.3.2 Legal and Other Requirements - Working document or template Occupational Health & Safety Management Standards 2
Chennaiite Is Audit of Employee Canteen Food within the scope of OHSAS 18001? Occupational Health & Safety Management Standards 17
D Combined Quality Manual for ISO 9001, ISO 14001, ISO 50001 and OHSAS 18001 Document Control Systems, Procedures, Forms and Templates 11
S OHSAS 18001 Typical Input and Output Examples Occupational Health & Safety Management Standards 4
S OHSAS 18001 Gap Analysis Template wanted Occupational Health & Safety Management Standards 5
SATHYABALARAMAN OHSAS 18001:2007 4.4.1 Top management appointee Occupational Health & Safety Management Standards 8
M IMS - Integrated ISO9001, ISO14001 & OHSAS 18001 Internal Audit Checklist Internal Auditing 2
L OHSAS 18001 Participation and Consultation - Incident investigation under 4.4.3.2 Occupational Health & Safety Management Standards 15
R Does "establish, implement and maintain a procedure" require a Document - OHSAS 18001 Occupational Health & Safety Management Standards 1
S Evaluation of legal compliance to ISO 14001 and OHSAS 18001 ISO 14001:2015 Specific Discussions 18
C OHSAS 18001 and a site visit - All our work is on client sites Occupational Health & Safety Management Standards 4
A R2 Certification vs Self Declaration to ISO 14001 and OHSAS 18001 ISO 14001:2015 Specific Discussions 3
D Integration of ISO 9001 and OHSAS 18001 - Management Manual Occupational Health & Safety Management Standards 5
R OHSAS 18001 & ISO 9001 Implementation - help! Process Maps, Process Mapping and Turtle Diagrams 7
K OHSAS 18001 Scope and Legal & Other Requirements Occupational Health & Safety Management Standards 3
Claes Gefvenberg Done... OHSAS 18001 registration Occupational Health & Safety Management Standards 9
A Multi-Site Certification to ISO 9001, 14001 and OHSAS 18001 ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 10
P Separate procedures? ISO 14k System combined with OHSAS 18001 Occupational Health & Safety Management Standards 3
K Why is OHSAS 18001 not an ISO (IOS) Standard? Occupational Health & Safety Management Standards 8
D What is required in a combined ISO 9001, ISO 14001 and OHSAS 18001 Audit? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 8
buzzjaw OHSAS 18001 - Requirements for Auditing Procedure Occupational Health & Safety Management Standards 17
C ISO 14001 and OHSAS 18001 Registrar Auditor Credentials Career and Occupation Discussions 8
K Auditing OHSAS 18001, ISO 9001 & ISO 14001 for 4 Business Units General Auditing Discussions 2
O Requirements under OHSAS 18001 for the Control of Risks Occupational Health & Safety Management Standards 8
T Procedures Cited in OHSAS 18001 Appendix Occupational Health & Safety Management Standards 4
S Airborne Survey Legal Compliance - OHSAS 18001 Occupational Health & Safety Management Standards 2
sridharafep Logo Marking for Marketing purpose - ISO 9001, ISO 14001 and OHSAS 18001 ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 1
S OHSAS 18001 Safety Management System (SMS) Implementation Plan Occupational Health & Safety Management Standards 7
E Auditor wants to review our OHSAS 18001 Implementation Programme Occupational Health & Safety Management Standards 5
I ISO 14001 & OHSAS 18001 Questionnaire for Internal Auditor Certificate Other ISO and International Standards and European Regulations 2
S Building and Warehouse requirements of OHSAS 18001 Occupational Health & Safety Management Standards 8
P Risk Rating approaches (OHSAS 18001 - For Office Environments) Occupational Health & Safety Management Standards 6
P Scope Statement Content for OHSAS 18001 Occupational Health & Safety Management Standards 10
J OHSAS 18001 Clause 4.4.6 Operational Control Example Procedure Occupational Health & Safety Management Standards 9
W Project for our Risk Management class - OHSAS 18001 Help Occupational Health & Safety Management Standards 6
H Crossing from OHSAS 18001 to ILO OSH Occupational Health & Safety Management Standards 11
JoCam Reputable, UK based Consultant for the Health & Safety standard OHSAS 18001 Consultants and Consulting 14
D ISO 9001, OHSAS 18001, ISO 14001 Management Review Template Document Control Systems, Procedures, Forms and Templates 5
B CB Certify OHSAS 18001:2007 without AB - Why CB no need AB? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 14
GStough Integrating 3 System Standards - ISO 9001, ISO 14001, OHSAS 18001 Other ISO and International Standards and European Regulations 20
N How do I start the OHSAS 18001:2007 Certification Process Occupational Health & Safety Management Standards 17
P Internal Audit for ISO 9001:2000 vs. Internal Audit for OHSAS 18001:2007 Internal Auditing 4
P How to perform an Internal Audit on Safety based on OHSAS 18001:2007? Internal Auditing 2
Similar threads


















































Top Bottom