Open Source Documentation Systems

[MarkJoel]

Any recommendations for an open source docmentation system?
Please include best value systems.

Thanks!

 

[CarolX]

Hello MarkJoel and Welcome to the Cove!!!

Take a look at this thread, may answer some of your questions..

https://elsmar.com/elsmarqualityforum/threads/1688/

Many of the memebers of the Cove have electronic doc systems. When (and if) I ever get around to implementing mine, all documents will be in .pdf format located on our shared drive.

Many folks find that a "design your own" system using MS Word and Excel work better than any "canned" program.

 

[MarkJoel]

Would provide examples of any "design your own system using MS Word and Excel programs?"

 

[xtbob]

Hi Mark,

Have you find a such system? I'm also interested.

thanks

 

[CarolX]

Sorry MarkJoel,
Just saw your response today. I haven't done this, but maybe others have.

Can anyone help here?

 

[Teri - 2011]

All of our documentation is online, in a read only format (using word and excel), the only people that can make changes are the "owners" of the documents. It works GREAT! Gone are the countless copies of procedure manuals, that we had to double check all the time to ensure that they were the latest and greatest!

 

[Greg B]

Any recommendations for an open source docmentation system?
Please include best value systems.

Thanks!

Mark,

Here is a thread I have often steered people toward. It relates to a Freeware Document Management System that we have been using for over two years. It is intranet based and we have NEVER found a fault with it.

https://elsmar.com/elsmarqualityforum/threads/6418/

I have also attached two in house books for users and administrators (in the linked thread) Hope you look into it.

 

[CarolX]

All of our documentation is online, in a read only format (using word and excel), the only people that can make changes are the "owners" of the documents. It works GREAT! Gone are the countless copies of procedure manuals, that we had to double check all the time to ensure that they were the latest and greatest!

Hi Teri,

FYI, these can still be changed even when set to "read only". We had fun with this a few years ago. If you want, post a file and see if we can bust it.

 

[Teri - 2011]

Hi Teri,

FYI, these can still be changed even when set to "read only". We had fun with this a few years ago. If you want, post a file and see if we can bust it.

Yes, I know but the majority of the manager/supervisors here are not real computer literate, therefore, they can't do it. Also, our intranet page, where these documents are,,, is password protected,,so while somebody may be able to change a document and save it to their harddrive, they won't be able to save the changed one to the intranet.
Maybe not fool proof,, but has worked well here for about 2 1/2 years.

 

[CarolX]

Yes, I know but the majority of the manager/supervisors here are not real computer literate, therefore, they can't do it. Also, our intranet page, where these documents are,,, is password protected,,so while somebody may be able to change a document and save it to their harddrive, they won't be able to save the changed one to the intranet.
Maybe not fool proof,, but has worked well here for about 2 1/2 years.

No, not fool proof, but if it works.....keep it going.

We discussed this here a few years ago, and one of the memebers was told by his IT guy that if it was marked read only, it couldn't be changed. I got him good when he posted it, I donwloaded, opened, changed and reposted... .

My preference has always been to convert to .pdf for posting on an intranet. Although we aren't there yet, we want to get our out on the shared drive. But not every system will have or needs to have ms word and excel. Adobe Reader is free for all, so it works best for my future plans.