Please Help me with the Control of records procedure.

[Yugender100 - 2005]

Hello sir ,

As per ISO 9001:2000, it is essential for the companies to maintain ISO required records & documents procedures,

are we allow to maintain a single procedure, which covers the multiple mandatory records procedures.

 

[Claes Gefvenberg]

are we allow to maintain a single procedure, which covers the multiple mandatory records procedures.

Er... I'm not quite sure I understood the question correctly, but I'll give it a shot anyway. Assuming we are talking about clause 4.2.4, and how to control records:

Yes, a single written procedure describing how you handle your records will do nicely. The required data does not have to be in the procedure. Many of us put the data in a separate document list or database. The written procedure for Control of records will then refer to where the data is.

I suggest a look in the Records - Quality and Other Evidence forum.

/Claes

 

[Yugender100 - 2005]

Er... I'm not quite sure I understood the question correctly, but I'll give it a shot anyway. Assuming we are talking about clause 4.2.4, and how to control records:

Yes, a single written procedure describing how you handle your records will do nicely. The required data does not have to be in the procedure. Many of us put the data in a separate document list or database. The written procedure for Control of records will then refer to where the data is.

I suggest a look in the Records - Quality and Other Evidence forum.

/Claes

I am very sorry if i confused you, let me clear my doubt.

As per ISO 9001:2000 it is essential for organization to maintain 21 mandatory records & 6 mandatory documents.

For mandatory documents, I prepared procedures. But for mandatory records do i have to maintain procedures.

Please let me know.

Thanks & Regards,
Yugender. K
ISO Quality Department
IIC Systems Pvt. Ltd.

 

[MarilynJ6354]

We have one procedure that references our online Document Retention Policy. Here is part of it:

The Data Retention Policy provides guidelines for identifying, retaining and disposing of company records. All sales, production, shipping, and receiving records are maintained for seven (7) years. Certifications are maintained for 99 years. After two years, the records are transferred to the Data Resource Center.

 

[IMC]

There are six mandatory procedures. Now, in terms of records, they are separate documents required to 'store' valuable information or data. Now, you do not need a procedure for each of them. However, you will normally have all these records referenced in either a work instruction or a procedure (although it is not mandatory). You need to have the system that is more appropriate to your needs. For example, if employees using a specific record are temporary personnel or the responsibility changes around different personnel, then you may need a work instruction to explain how things are done and recorded. On the other side, if there is one or two individuals with a lot of experience and they are the only ones using this record then you really do not need a work instruction.